Author: Secretary

2023-02-14 Council Minutes

MILLHEIM BOROUGH COUNCIL
225 EAST MAIN STREET
P.O. BOX 421
MILLHEIM, PA 16854
(CENTRE COUNTY)
PHONE (814)-349-5350 FAX (814)-349-5733
REGULAR MEETING
February 14, 2023
Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Beth Cowher and Nickelaus Engle also in attendance Denise Immel Borough Secretary/Assistant Treasurer and Sherry Corman Borough Treasurer/Assistant Secretary. Absent Cecilia Gallup and Mayor Steve Myers and Solicitor John Miller
Citizens present: none
Citizens Input:
The borough unexpectedly lost a former employee this past week, leaving behind a small family who is struggling to cover funeral expenses, a motion was made by Robert Zeigler to send a card to the family and a donation of $50.00 to the funeral home to help differ cost, seconded by Nickelaus Engle. Motion carried.
A motion was made by Beth Cowher to approve the January 10, 2023 minutes as presented, seconded by Robert Zeigler. Motion passed.
A motion was made by Robert Zeigler to approve the January 2023 financials as presented, seconded by Nickelaus Engle. Motion passed.
Code Enforcement/HARB/Planning Commission Reports:
The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.
Regional Planning Report:
Robert Zeigler attended the Penns Valley Regional Planning meeting on January 24, 2023. Officers were elected with Ben Haupt as Chairman, Robert Zeigler as Vice Chair. Topics of discussion included better medical care access for the Penns Valley region and roadway flooding issues.
Employee Report:
With a few small snow storms the winter has been good, it has allowed our crew to focus on equipment up keep. There have been some nasty wind storms and those storms took a toll on the reservoir road. There are many trees down in many different spots. Come spring the road will have to be cleared to allow access to the reservoir. The storms also pushed over trees on Park Rd, nothing major just some road cleanup.
Gutelius completed the replacement of the shut off valve to 108 Penn Street.
Christmas decoration suggestions:
Keeping our current decorations. Repairing them every year. Approximate yearly cost. (lift rent $360) (yearly maintenance $250) (employee pay $260)

  • Purchasing all new decorations and replacing everything over time. (same as what we currently have) Approximately $1,000/year, per two wreaths, if this happens we have to worry about a power source. Currently to plug our wreaths in the plug is about 3 feet above where the wreaths hang Approx. (25ft) on the pole. That might affect the placement or overall position of new decorations.
  • Not putting wreaths up but lowering our banners to reach on a ladder. We would then be able to reach them, that being said we could do all seasons and special events for town. Approximately $1,000 for new banners and brackets (new brackets and winter time banners.) then roughly $600 a year for new seasonal banners. Another option would be to have someone take down our current banner brackets and we could see if they would work for new banners. That would save the cost of new banner brackets.
    -Purchasing a large artificial tree for the gazebo, decorating it. Approximately $2,700 for 13′ tree
    This year was a little more expensive for us to put the wreaths up because we had to rent a lift. Doing this we were only able to get 7/8 wreaths up, also we were not able to put up any banners with the lift we had. Eliminating the wreaths would take that cost away, putting banners up on all the poles by ladder. Later on down the road we could swap banners out all year for all seasons to brighten up town. Ultimately we are in the position where money will need to be spent no matter the option. We are also unsure about how our current setup will be put up next year whether it be us renting a lift and only being able to put up wreaths, or having someone with a bucket truck to put up wreaths and banners.
    New Action Items
    Invoices:
    A motion was made by Robert Zeigler to approve payment PennDot for water line replacement on SR 2011 in the amount of $49,781.02 to be drawn from the water account, seconded by Beth Cowher. Motion carried.
    A motion was made by Robert Zeigler to reimburse Kathy Highbaugh, Tax Collector expenses in the amount of amount of $28.10 for postage and printing, seconded by Nickelaus Engle. Motion carried.
    A motion was made by Robert Zeigler to adopt Resolution 2023-2, authorizing the expenditure of $2,609.42 from funds collected by the Borough from the Fire Tax to the Millheim Fire Company No.1 for workers’ compensation insurance, seconded by Beth Cowher. Motion carried.
    Duck Murders:
    It has been brought to council’s attentions that a few of the local ducks have been the victims of a drive by shooting. The PA Game Commission has been notified and the offense is under investigation.
    Floodplain review:
    We have been notified by PEMA of a community assistance visit taking place on March 22 and 23. We will be supported by East Penns Valley Code and Centre County Planning.
    Side street repairs and Dirt and Gravel:
    A resident has voiced concerns on the condition of South Street from Penn Street to West Street. This issue has been addressed with our road master, this section of South Street is in need of repaving as the road is humped in the middle and cannot be grated level or built up level. Council requested that a quote be received.
    The 2023 DGLVR applications are due by March 31, 2023 a motion was made by Beth Cowher to redo the application submitted in 2022 for Race Aly seconded by Robert Zeigler. Motion carried.
    Staff hours:
    Due to the need for Sherry Corman to be available to address the care of her son she will be reducing the hours she works from the office to one day a week. She will continue to monitor email and text messages from home.
    Triathlon request:
    The race committee for the annual Penns Valley Triathlon has requested approval for Millheim Fire Police to work the race event on August 05, 2023. Nick Engle made a motion to approve the request for Millheim Fire Police to be available to work the annual fundraiser on August 05, 2023, seconded by Robert Zeigler. Motion carried.
    EPV Business Association:
    Robert Zeigler reported for the business association. The WalkFest will probably become a one day event, date to be determined. With the Millheim Pool and the Millheim Fire Company receiving donation from the proceeds.
    Disposition and Destruction of Records Resolution 2023-01:
    Robert Zeigler made a motion to adopt Resolution 2023-01 authorizing the disposition and destruction of specific records that are beyond the set retention period, seconded Nick Engle. Motion carried.
    Excessive contribution request:
    The Millheim Borough has been notified of an overpayment of $2,936.06 into our pension plan. Beth Cowher made a motion to request an excess of $1,741.14 be returned to the borough’s general account and the balance of $1,193.92 be returned to the state, seconded by Nickelaus Engle. Motion carried.
    Signage lights:
    The East Penns Valley Library has approached the Millheim Borough about suppling lights to illuminate the signage in front of the Borough building. Robert Zeigler made a motion to approve the request allotting $400.00 for purchase and installation to be drawn for the beautification fund, seconded by Beth Cowher. Motion carried.
    Street and Alley updates for mapping/911:
    The ordinances are being reviewed to identify correct locations of streets and alleys within the borough and the dates they were ordained. Several discrepancies have been located which will need addressed when review is complete.
    Research has confirmed that Bear Ally from Elk Street to Water Street was vacated on 06/23/1923 in Ordinance #34.
    Parking and Rentals:
    The borough is receiving inquiries into any ordinances or guidelines that are in place for properties within the borough that are being used as income properties. People have concerns about the safety of units and the issues of parking. The only requirement currently in place is that landlords must notify the Borough of the current tenant information. Suggestions received included a requirement that landlords must supply off street parking and that safety inspections should be completed. Research will be conducted as to how other boroughs handled income producing properties.
    Old Action Items
    Update on infrastructure:
    Screen Replacement Project:
    Buchart Horn is requesting that the Council authorize advertising the project. Bids can opened March 10, 2023 and make a recommendation to Council at the March meeting to
    award the contract. While Buchart Horn has not received the DEP permit to date they believe we should move the project forward as they don’t anticipate any changes from the proposed project.
    Robert Zeigler made a motion to move forward with the bid process, seconded by Nickelaus Engle, Motion carried.
    DCED Multimodal Grant Bridge Project:
    The design of this project it not yet underway. Buchart Horn will begin preparing drawings and specification to have this project ready for review in April. They will have to approach CFA about getting an amendment to the Grant Contract to extend our timeframe for completion.
    WWTP Project – Equalization Tank:
    Buchart Horn is designing the tank and the control mechanism for the EQ Tank. Preliminary design
    will be completed in 30 days and ready for review.
    Update on solar projects: no updates received
    Justin- training and test upcoming:
    Mr. Kerstetter is enrolled in sludge activation classes on February 14 and February 21, 2023. Sludge Activation testing is scheduled for March 31, 2023.
    Finalize comprehensive fee list via resolution:
    Concerns were raised on raising fees within the Borough. More information will be gathered and presented to council in March.
    Board and other appointments:
    A motion was made by Robert Zeigler to appoint Nickelaus Engle to the HARB committee, seconded by Beth Cowher. Motion carried with Mr. Engle abstaining.
    A motion was made by Nickelaus Engle to appoint Buddy Cowher to the open position on the Planning committee, seconded by Robert Zeigler. Motion carried with Beth Cowher abstaining.
    Secretary’s Report
    Cemetery update:
    Coordinates of the cemetery have been sent to Mr. Reichard, and a call made to the assessment office to find out the feasibility of the cemetery property being released for the property. Information has been given to property owner via a relative.
    Water/Sewer:
    A new shut off valve has been placed at 108 Penn Street and water has been shut off for nonpayment. Water remains shut off at 103 Center Street due to inside line breakage and 151 Penn Street for inside line breakage and nonpayment.
    Justin Kerstetter credit card increase:
    In order for the Borough to make credit card payments to venders it is required that payment be made at time of purchase, this allows the borough to earn credits from First National that can be used to pay down the credit card bill. A motion was made by Robert Zeigler to increase the credit card limit on Justin’s card to $2,500.00, seconded by Beth Cowher. Motion carried.
    Cell phone reimbursement:
    A motion was made by Robert Zeigler to reimburse Sherry Corman $40.00 per month for cell phone reimbursement as her current work situation will require use of her personal cell phone, seconded by Nickelaus Engle. Motion carried.
    Beautification CD:
    A motion was made by Robert Zeigler to move the funds in the Beautification CD to the Beautification checking, seconded by Beth Cowher. Motion carried.
    Checking interest:
    Sherry Corman will speak with First National on obtaining interest on the checking account held by their institution.
    A motion was made by Robert Zeigler to adjourn, seconded by Beth Cowher. Motion carried. Meeting adjourned at 9:45 PM.

Denise Immel Secretary/Assistant Treasurer

2021 Act 13

Please use the following link to access the 2021 Act 13 Report. This report is required by the Public Utilities Commission for municipalities receiving impact fee monies as a result of the Act 13 of 2012 Marcellus Shale Well Fee.

2023-01-10 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

                                                                                    MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

January 10, 2023

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Cecilia Gallup and Nickelaus Engle also in attendance Solicitor John Miller, Denise Immel Borough Secretary/Assistant Treasurer and Sherry Corman Borough Treasurer/Assistant Secretary. Absent Beth Cowher and Mayor Steve Myers

Citizens present: none

Citizens Input: none

A motion was made by Cecilia Gallup to approve the December 13, 2022 as presented, seconded by Robert Zeigler. Motion passed.

A motion was made by Robert Zeigler to approve the December 2022 financials as presented, seconded by Cecilia Gallup. Motion passed.

Code Enforcement/HARB/Planning Commission Reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission. 

Employee Reports

Winter is here and there have been a few small snow storms. As most people where made aware, the 2017 Chevy T-Tag plow truck ran into some major issues. In the beginning of December there were a couple days where the transmission wasn’t responding correctly. The truck was taken to Johnny Luse and he thought that the third gear was bad and wasn’t going to last long. Within the next week the transmission went out. Bill Schreffler, Milesburg was immediately contacted he is the transmission specialist that Mr. Luse recommended. Mr. Schreffler had the parts in stock and estimated two weeks for the truck to be completed Mr. Schreffler had completed the truck in 7 days. The 2017 truck is back and in action. Thanks to Valley Towing for hauling the truck to Schreffler’s for us.

During all the very cold weather we had, there were a few water meters that needed replaced from breaking, this was handled in a very timely manner and were all properly replaced. Code office had requested their floor to be fixed. It was assessed, insulated, and fixed.

On December 13 Mike and Adam had completed flagger training, they are now certified for flagging operations.

As some issues are occurring with the existing maintenance laptop and the metal detector staff has requested permission to replace both. Nickelaus Engle made the motion to approve the purchase of the laptop capping cost at $1,000.00 and the metal detector cost $800.00, seconded by Robert Zeigler. Motion carried.

As Mr. Kerstetter uses his personal vehicle to travel between the water and sewer plants and to various worksites a request was presented to purchase a pickup truck with plow for use by the water and sewer operator. Council has requested Mr. Kerstetter explore options and report back with cost estimate.

The water and sewer plants are both operating very efficiently, all testing has been completed as required. The water plant has received no violations and the sewer has only received one violation when the issues of the membrane breakdown occurred.

New Action Items

Invoices:

A motion was made by Robert Zeigler to approve payment of the Stanley C. Bierly invoice in the amount of $1,514.89 for repair of the geothermal system covering the period of November 04, 2022 thru December 11, 2022, seconded by Cecilia Gallup. Motion carried.

Fees:

Solicitor Miller has been asked to prepare a draft resolution with an updated all-inclusive fee schedule.

Secretary will supply fee information to Mr. Miller.

Streets and Alley updates:

Cecilia Gallup made a motion to table this discussion until the February council meeting to allow further time to review and have full council present, seconded by Robert Zeigler. Motion carried.

Ordinance 273:

A motion was made by Robert Zeigler to adopt Ordinance 273, amending Chapter 15, Part 3, Section 305 of the Millheim Borough code of ordinances by prohibiting the parking, standing or stopping of vehicles on the easterly and westerly side of the right-of-way of Mensch Street from East Main Street to Walter Street to protect the Elk Creek water way, seconded by Cecilia Gallup. Motion carried.

Insurance:

Insurance quotes were received from Doty and Hench ($17,197) and The Teeter Group ($22,369). Robert Zeigler made a motion to renew the insurance thru Doty and Hench, seconded by Nickelaus Engle. Motion carried.

Old Action Items:

SCREEN REPLACEMENT PROJECT:

 Buchart Horn is requesting Council authorizes advertising the project at the February meeting. They will open bids March 10, 2023 and make a recommendation to Council at the March meeting to award the contract.

DCED MULTIMODAL GRANT BRIDGE PROJECT

A site visit occurred to take measurements and photos of the Elk Creek Bridge. Buchart Horn is recommending that the Borough pursue a concrete box culvert as a replacement for the existing structure. This recommendation is based upon the shallow depth of the Race and the lack of cover. If the opening is kept similar in size, a more complex study will not be required.

 WWTP PROJECT – EQUILIZATION TANK

Buchart Horn is designing the tank and the control mechanism for the EQ Tank. Preliminary design will be completed in 30 days and ready for review.

COMMONWEALTH FINANCING AUTHORITY

The Grant Application was submitted by the December 21, 2022 deadline. A new item was included in this application and Buchart Horn will need to work with staff to get a new number for receiving funds. It is called a Unique Entity Identifier and System Award Management (SAM) Registration. This is necessary due to the inclusion of federal funds in this application cycle.

Update on solar projects: no report

Justin training:

Mr. Kerstetter will taking additional activated sludge training in February.

Finalize fee update: see above under fees

Board and other appointments:

Robert Zeigler made a motion to appoint Laron Horner the Borough’s 2023 Sewer enforcement officer, and accept his fee schedule, seconded by Nickelaus Engle. Motion approved.

Secretary’s Report

Water/sewer:

The Borough has had to shut off water service to properties due to water pipes breaking. Another residence is slated for shut off but the shut off is located under Penn St, permission has been granted by PennDOT to access the shutoff. It was then discovered that the shutoff is badly rusted and cannot be turned, additional work will need to be performed in order to shut off water.

Robert Zeigler made a motion to adjourn, seconded by Cecilia Gallup. Motion carried. Meeting adjourned at 8:20 PM.

________________________________________________

Denise Immel Secretary/Assistant Treasurer

2023-02-14 Council Agenda

                                            MILLHEIM BOROUGH COUNCIL

Regular Meeting Agenda

February 14, 2023

7:00 PM

  1. CALL MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
  8. Christmas decorations
  9. Gutelius work
  1. NEW ACTION ITEMS
    1. Invoices – PennDOT, Workman’s Comp – Fire Co Resolution 2023-02, and others
    2. Duck murders
    3. Floodplain review
    4. Side street repairs & Dirt & Gravel grant
    5. Staff hours
    6. Triathlon request
    7. EPV Business Assoc.
    8. Disposition and Destruction of Records Resolution 2023-01
    9. Excessive contribution request
    10. Signage lights
    11. Streets and Alley updates for mapping/911
    12. Parking and Rentals
  2. OLD ACTION ITEMS
    1. Updates on infrastructure – if needed
    2. Update on solar projects – if needed
    3. Justin – training & test upcoming
    4. Finalize comprehensive fee list via resolution if ready
    5. Board and other appointments
  3. COMMITTEE & MAYOR REPORTS
  4. SECRETARY’S REPORT
    1. Cemetery update
    2. Water/sewer
    3. Justin Kerstetter credit card increase
    4. Cell phone reimbursements
    5. Beautification CD
    6. Checking interest
  5. CITIZENS INPUT (comments limited to five(5) minutes)
  6. CALENDAR ITEMS
    1. Next Council Meeting – February 24, 2023- 8:30 AM (if needed), March 14, 2023 – 7:00 PM,
    2. Regional Planning Meeting –  February 28, 2023 – 7:00  PM
    3. Millheim Planning Commission –  February 28, 2023 – 7:00 PM – council room (if needed)
    4. HARB –  March 07, 2023  7:00 PM – council room (if needed)
  7. ADJOURNMENT

2022-12-13 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

                                                                                    MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

December 13, 2022

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Cecilia Gallup, also in attendance Solicitor John Miller, Denise Immel Borough Secretary/Assistant Treasurer and Sherry Corman Borough Treasurer/Assistant Secretary. Absent Beth Cowher, Nickelaus Engle and Mayor Steve Myers

Citizens present: none

Citizens Input: none

A motion was made by Cecilia Gallup to approve the November 08, 2022 as presented, seconded by Robert Zeigler. Motion passed.

A motion was made by Robert Zeigler to approve the November 2022 financials as presented, seconded by Cecilia Gallup. Motion passed.

Code Enforcement/HARB/Planning Commission Reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission. 

Employee Reports:

This month has been geared towards preparing for winter. Changing out our small equipment and getting our plows and salt spreaders ready for the snowy months. Also finished up collecting the town leaves the first week of the month. Snow fence has been placed on Long Street. The Christmas tree was placed and ready for Merry Millheim. The borough might want to consider some kind of variation of an artificial tree for in at Fountain Park. Live Christmas trees are getting harder to come by and are only increasing in prices the years go by. An artificial tree will be one set price and will last many years. Every year as everyone knows the borough employees typically reach out to Dave McClintic (Center Wisp) and his bucket truck to hang our Christmas decorations. Like always this year was the same plan. On November 9Th we reached out to Dave and asked for this yearly task. His response was he would get back to us. After multiple text messages and phone calls, Dave had responded December 1st and mentioned that he would no longer be able to put up the decorations due to his company and insurance issues. This was very last minute for us to decide on how to get our decorations up, after a lot of thinking and measuring for what would work. We found that a scissor sky lift was the best last minute option. We rented from J.S. Rentals costing around $180 for the day for the piece of equipment. This resulted in only 7 of the 8 wreaths to go up. The 8Th one was in a spot that was just too dangerous to operate the equipment, this was up on Plum St. Due to not having a bucket truck we were also not able to hang the banners that go along with the wreaths due to positioning of were the banners hang and the capabilities of the equipment. Again these results are due to last minute decision making. Hopefully we will be better prepared for this next year. Our 2017 truck is due for inspection and will be getting yearly maintenance and new tires. We scheduled it in for December 6th. 

The Geothermal unit is once again not working properly, Stan Bierly has presented an estimate for parts in the amount of $1,170.00, stating it will take about a day to install estimate did not include any labor costs.

Water/Sewer Report:

The water plant is running great. The Borough has no worries on water restrictions. The SOC waiver will be renewed by the end of the year to cut our some unnecessary sampling and reduce cost.

The sewer plant is doing amazing since the new membranes have been installed, a plan is being developed with the manufacturer to have back up membranes available should one break.

New Action Items

Invoices:

The mowing of the Union Cemetery was delegated to our own maintenance crew for 2022. Adam DeGarmo tracked the hours spent and gas used to do this. The figures were calculated at a combined total of $1,039.50. A motion was made by Cecilia Gallup to reimburse our General fund from the Union Cemetery Money Market account in the amount of $1,039.50 and was seconded by Robert Zeigler.

Budget approval:

The 2023 Millheim Borough Budgets was advertised as required, a motion was made by Robert Zeigler to adopt the 2023 budgets as presented, seconded by Cecilia Gallup. Motion carried.

Resolution 2022-12:

A motion was made by Cecilia Gallup to adopt Tax Resolution 2022-12, levying the tax rate for the year 2023 at the same rate of 4.00 mills on the value of real property located within the Borough of Millheim as was levied in the year 2022, seconded by Robert Zeigler. Motion carried.

Fees:

Council members reviewed the current fee schedule, discussion was held but no decisions were made. Will be reviewed again in January.

2023 Meeting dates:

The meeting dates for 2023 were presented and a discussion was held. Council chose to continue to keep the council meetings set for the second Tuesday evening of each month at 7:00 PM and the Friday following 10 days later if needed at 8:30 AM.  A motion was made by Robert Zeigler to approve the meeting dates as presented and seconded by Cecilia Gallup. Motion carried. Meeting dates will be published in the Lock Haven Express.

Benefits policy:

A motion was made by Robert Zeigler to adopt the new benefits policy which now includes 11 paid holidays and the vision and dental plan coverage, seconded by Cecilia Gallup. Motion carried.

Old Action Items

Update on infrastructure

SCREEN REPLACEMENT PROJECT: Upon in depth inquiry to DEP they could not find the permit application. Sherry confirmed that DEP had never cashed the check for the fee. We will resubmit the application. The new DEP system that is now in place is to use online submission which produces a confirmation number. The original submission took place as they were transitioning their process from hard copy to electronic. A new submission has been completed. No new update since the October meeting.

DCED MULTIMODAL GRANT BRIDGE PROJECT: A site visit occurred to take measurements and photos of the Elk Creek Bridge. We are recommending that the Borough pursue a concrete box culvert as a replacement for the existing structure. This recommendation is based upon the shallow depth of the Race and the lack of cover. If we keep the opening similarly sized, we will not need to perform more complex studies as part of the permit application.

WWTP PROJECT – EQUILIZATION TANK: The Geotech performed the drilling on October 24, 2022. Converse Consultants delivered their report of soil bearing to Buchart Horn on December 2, 2022. We are moving into final design for the tank installation.

CLAREN COURT – ROAD ACCEPTANCE: A review of Claren Court is required prior to borough acceptance as a borough road. We performed a site assessment and reviewed approved drawings. Currently the developer needs to place the 9.5mm wearing course to be complete their construction responsibilities. Once the wearing course is complete Claren Court will meet the conditions to qualify to be added to Millheim Borough’s Road inventory. We will not recommend adoption until the wearing course has been placed in compliance with the plans recorded for the development.

COMMONWEALTH FINANCING AUTHORITY:  CFA has reopened the H2O PA and PA Small Water and Sewer programs. H2O PA is for projects between $500,000 and $20,000,000 and the Small Water and Sewer for projects between $30,000 and $500,000. The Application will be received until December 21, 2022. I have prepared documents based upon a project to replace the raw water main from the dam to SR 0455 and a section of old water main around the location of the raw water pumping station. This distance is approximately 3,500 LF with an estimated project cost of $480,000.00 which would be a local share of $72,000.00.

A motion was made by Robert Zeigler to have Buchart-Horn move forward with the grant application and authorize Katie Blume to sign the matching funds letter as well as adopt Resolution 2022-13 requesting the PA Small Water and Sewer program grant for $408,000.00 form Commonwealth Financing Authority to be used for the water main replacement project. A designating Katie Blume and Nickelaus Engle as official authorized to execute all documents and agreement with CFA to facilitate and assist in obtaining the grant, seconded by Cecilia Gallup. Motion carried.

Update on solar project – no report

Tractor licensing:

A motion was made by Robert Zeigler to process any paper work necessary to have the new tractor street legal, seconded by Cecilia Gallup. Motion carried.

Parking:

A motion was made by Robert Zeigler to have Solicitor Miller execute and advertise and ordinance making it illegal to park on both sided so Mensch Street from East Main Street to its intersection of Walter Street, seconded by Cecilia Gallup/ Motion carried.

Secretary’s Report

HCC CD:

A motion was made by Robert Zeigler to move the funds from the HCC certificate of deposit to the HCC checking allowing the funs to draw a higher rate of interest, seconded by Cecilia Gallup. Motion carried.

Holiday items for review:

A motion was made by Robert Zeigler to give $100.00 to each employees who have been with the borough since January 2022 as a token of appreciation, seconded by Cecilia Gallup. Motion carried.

Pension audit:

The pension audit was completed on      It is recommended a Chief Administrative Officer be appointed for signing purposes. Cecilia Gallup made a motion to appoint the Treasurer as Chief Administrative office of the Borough pension plan, seconded by Robert Zeigler. Motion carried.

A motion was made by Robert Zeigler to adjourn, seconded by Cecilia Gallup. Motion carried. Meeting adjourned at 8:42 PM.

______________________________________________

Denise Immel Secretary/Assistant Treasurer

2022-11-08 Council Minutes

MILLHEIM BOROUGH COUNCIL
225 EAST MAIN STREET
P.O. BOX 421
MILLHEIM, PA 16854
(CENTRE COUNTY)
PHONE (814)-349-5350 FAX (814)-349-5733
REGULAR MEETING
November 8, 2022
Council President, Katie Blume called the meeting to order at 7:00 PM beginning with the Pledge of Allegiance. Council members in attendance: Cecilia Gallup and Nickelaus Engle. Also, in attendance was Solicitor John Miller and Sherry Corman, Millheim Borough Treasurer/Assistant Secretary. Council members absent: Beth Cowher, Robert Zeigler. Also absent Steven Myers, Mayor and Borough Secretary/Asst. Treasurer Denise Immel.
Citizens present: Marcia Kimler, PVASD School Board Member.
Marcia is approaching all municipalities in her area in regards to school safety concerns. The school district has had a few townhall meetings to gather citizen’s input and another meeting is planned for this Wednesday evening. Marcia presented council with some statistics regarding increased incidents at the school that involved calling the state police. She also asked for feedback from council members on their thoughts surrounding how the school could continue to improve school safety. We discussed the possibilities of school police officers, resource officers, armed or unarmed and also mental health counselors among other possibilities to secure our schools from threats. The school currently has a survey online regarding school safety which council has offered to post the survey to our Facebook page and we will also send out an email to our residents as well with the link attached.
Approval of Minutes:
A motion was made by Cecilia Gallup and seconded by Nickelaus Engle to approve the October meeting minutes upon the addition of adding Nickelaus Engle to the council members absent. Motion Carried
Approval of Financials:
A motion was made by Cecilia Gallup and seconded by Nickelaus Engle to approve the October financial reports as presented. Motion carried.
Code Enforcement Report/HARB/Planning Commission Reports:
The code office report was reviewed, Cecilia Gallup requested that we ask code to explain the end of the report where there is an N and Y, and what this information means. Sherry Corman will contact code and report back to council. There were no reports from HARB or the Planning Commission.
Employee Reports:
A motion was made by Cecilia Gallup and seconded by Nickelaus Engle to accept the Road Masters October report. Highlights to the report were ordering the new tractor that we are receiving grant monies to purchase and adding an additional leaf pickup to our fall schedule. The second pickup for leaves only will begin the week of November 14th.
New Action Items:
The maintenance department is requesting the borough purchase concrete barriers to place our road salt, and anti-skid in. This will make delivery, and using the product much easier and time efficient for the crew. They presented in their report the estimated costs involved in purchasing the barriers from Centre Concrete and having them delivered to the borough for a total estimated price of $2300.00 to $2500.00. A motion was made by Cecilia Gallup and seconded by Nickelaus Engle to make the purchase of the concrete barriers and delivery in the amount not to exceed $2300.00 to $2500.00. Motion carried.
Invoices from Eckart Seamans, Miller Kistler and Campbell and PA State Association of Boroughs were presented. A motion was made by Cecilia Gallup and seconded by Nickelaus Engle to pay the presented invoices. Motion carried.
A motion was made by Nickelaus Engle and seconded by Cecilia Gallup to approve increasing the Borough Treasurer credit line to $2500.00 per month in order for her to pay additional invoices from Bradco, LB Water and any chemical companies who will allow us to pay by credit card. Motion carried.
The borough fee schedule discussion was tabled until the December meeting.
A motion was made by Cecilia Gallup to adopt Ordinance #272 and seconded by Nickelaus Engle. The ordinance implements the provisions of ACT 57 of 2022 by allowing a waiver of additional charges for real estate taxes by the borough tax collector. Motion carried.
A motion was made by Cecilia Gallup and seconded by Nickelaus Engle to approve the transfer of funds from the Mifflinburg Bank Sewer Fund CD/Money Market to the Mifflinburg Bank Sewer Fund Checking to make the Bi-Annual payment on the Jersey Shore State Bank Sewer Loan coming due in December. Motion carried.
The DEP letter regarding the sewer plant was discussed. All membranes have been replaced. No action needed.
The 2023 budget adoption is tabled until the December meeting.
Old Action Items:
No updates on infrastructure or the solar projects. John Segursky, Buchart Horn Engineer, is gathering information in regards to the inspection of Claren Court.
Secretary’s Report:
Bank rates are increasing. We received information from both FNB and Mifflinburg. A motion was made by Nickelaus Engle and seconded by Cecilia Gallup to accept the proposal from MBTC to increased rates and also FNB for the respective accounts. Motion carried.
A motion was made by Nickelaus Engle to adjourn the meeting at 7:36 PM, Seconded by Cecilia Gallup.

Sherry S. Corman, Treasurer/Assistant Secretary

2023/01/10 Council Agenda

MILLHEIM BOROUGH COUNCIL
Regular Meeting Agenda
January 10, 2023
7:00 PM
I. CALL MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
IV. APPROVAL OF MINUTES
V. FINANCIAL REPORTS
VI. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
VII. EMPLOYEE REPORTS
a. Downed trees
b. Metal detector
c. Water truck
d. Maintenance laptop
VIII. NEW ACTION ITEMS
a. Invoices
b. Fees
c. Streets and Alley updates for mapping/911
d. Ordinance 273
e. Parking
f. Insurance
IX. OLD ACTION ITEMS
a. Updates on infrastructure – if needed
b. Update on solar projects – if needed
c. Justin – training
d. Finalize fee updates (if any)
e. Board and other appointments
X. COMMITTEE & MAYOR REPORTS
XI. SECRETARY’S REPORT
a. Water/sewer
XII. CITIZENS INPUT (comments limited to five(5) minutes)
XIII. CALENDAR ITEMS
a. Next Council Meeting – January 20, 2023- 8:30 AM (if needed), February 14, 2023 – 7:00
PM,
b. Regional Planning Meeting January 24, 2023 – 7:00 PM
c. Millheim Planning Commission January 24, 2023 – 7:00 PM – council room (if needed)
d. HARB February 07, 2023 7:00 PM – council room (if needed)
XIV. ADJOURNMENT

2022-12-13 Council Agenda

MILLHEIM BOROUGH COUNCIL
Regular Meeting Agenda
December 13, 2022
7:00 PM
I. CALL MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
IV. APPROVAL OF MINUTES
V. FINANCIAL REPORTS
VI. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
VII. EMPLOYEE REPORTS
a. Possible truck repair
b. Town decorations
c. Geothermal
VIII. NEW ACTION ITEMS
a. Invoices
b. Budget Approval and Resolution 2022-12
c. Fees
d. 2023 meeting dates
e. Benefits Policy
IX. OLD ACTION ITEMS
a. Updates on infrastructure – if needed
b. Update on solar projects – if needed
c. Tractor – licensing
d. Parking
X. COMMITTEE & MAYOR REPORTS
XI. SECRETARY’S REPORT
a. Beautification Fund CD
b. Holiday items for review
c. Pension Audit – chief administrative officer
XII. CITIZENS INPUT (comments limited to five(5) minutes)
XIII. CALENDAR ITEMS
a. Next Council Meeting -December 23, 2022- 8:30 AM (if needed), January 10, 2023 –
7:00 PM, (tentative)
b. Regional Planning Meeting December 27, 2022 7 PM
c. Millheim Planning Commission December 27, 2022 – 7:00 PM – council room (if needed)
d. HARB January 03, 2023 7:00 PM – council room (if needed)
XIV. ADJOURNMENT

2022-10-11 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

                                                                                    MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

October 11, 2022

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Cecilia Gallup, also in attendance Solicitor John Miller, Denise Immel Borough Secretary/Assistant Treasurer and Sherry Corman Borough Treasurer/Assistant Secretary. Absent Beth Cowher, Nickelaus Engle and Mayor Steve Myers

Citizens present: Leslie Warriner

Citizens Input: none

A motion was made by Cecilia Gallup to approve the September 13, 2022 minutes and the September 26, 2022 budget minutes as presented, seconded by Robert Zeigler. Motion passed.

A motion was made by Robert Zeigler to approve the September 2022 financials as presented, seconded by Cecilia Gallup. Motion passed.

Code Enforcement/HARB/Planning Commission Reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission. 

Employee Report:

The drain has been completed on Elk Street, and the road side has been built back up at Race Street by the municipal parking lot. Some more road side berms have also been built up. A “SLOW” warning by painting with stencils on Race Ally behind Calvary Day Care on Mill Street. We have been moving forward with our water meter MXU projects. Talking with Gene from LB Water has been a huge help to learn some new techniques with our system. We will now be able to get the proper set –ups on everyone’s home. The last bit of the membrane projects is complete, all of the old membranes from the project are now gone and that project is now finally complete. Marshall from Rylind Construction was in touch about material left behind from the Penn Street project and if everything plays out we will be able to acquire all of the left over material, consisting of multiple kinds of stone. Our inventory will be plentiful then. The water plant was losing a lot of water this month but the leak was detected using our radio loggers from 540 Water Solutions. The leak was then fixed properly. Around the same time Penn Dot was able to stop the leak at 100 Penn St and the Race is now completely open.

New Action Items

Invoices: none

Mifflinburg Bank loan rates:

As the payment on both the water and sewer loans have been withdrawn incorrectly since 2019 and with an additional conversation with Mifflinburg Bank a counter offer has been received for the rate modification as discussed and approved at the September 13 and September 26 meeting. Mifflinburg Bank is now offering a 5 year fixed rate at 3.65%, loan will then become an adjustable rate loan, adjusting yearly for the remaining term of 6 years, rate to be capped at 5.90% or a 10 year fixed rate at 4.25%, loan will then become an adjustable rate loan, adjusting yearly for the remaining term of 1 years, rate to be capped at 5.90%. Payments on both loans would consist of the month interest due plus a principal payment as set forth in the payment schedule supplied by Concord Public Finance. Modification fee for Mifflinburg Bank will be $500.00 per loan. A motion was made by Robert Zeigler to accept the modification offer of a 5 year fixed rate at 3.65%, and pay a modification fee of $500.00 on each loan, seconded by Cecilia Gallup. Motion carried. As approved at the September 26, 2022 meeting a principal payment will be made to the sewer loan in the amount of $174,029.04 and to the water loan $82,851.78.

PennVest loan payments:

Robert Zeigler made a motion to transfer $13,250.00 from water fund checking to water fund construction checking to cover 12 months of PennVest loan payments, seconded by Cecilia Gallup. Motion carried.

Fall Dates:

Cecilia Gallup made a motion to authorize Trick or Treat night to be held in the Borough on Monday October 31, 2022 from 6:00 PM until 8:00 PM, seconded by Robert Zeigler. Motion carried.

Budget:

The proposed budget for 2023 was reviewed. Cecilia Gallup made a motion to advertise the proposed 2023 budget, seconded by Robert Zeigler. Motion carried.

DCNR Grant:

DCNR grants can be used for recreation enhancement, natural resources conservation and community revitalization efforts. Deadline for grant application for 2022 is October 27. Council will pass on this year’s application and explore option for next year.

Geothermal:

Once again our geothermal heat is not working and we are operating with emergency heat in all locations. The damaged part has been ordered but may take a few weeks to be delivered. It has been recommended that the geothermal unit be inspected twice a year.  Upon repair council will explore inspection options.

New fee schedule:

A number of fees the borough may charge have not been updated since 1994. The time has come to review our fee schedule and make sure we are in line with other municipalities in the area.

Paid holidays:

Robert Zeigler made a motion to increase the employee paid holiday schedule from 6 paid holidays to 11 paid holidays, following the federal holiday schedule, seconded by Cecilia Gallup. Motion carried.

Council will continue exploring benefit options for the employees.

Howard Fire Company request:

Howard Fire Company has requested the assistance of the Millheim Fire police for traffic control and parking at the annual Punkin Chunkin Fall Festival on Saturday, October 22, 2022 from 8:00 AM to 5:00 PM. Robert Zeigler made a motion to approve the request, seconded by Cecilia Gallup. Motion carried.

Old Action Items

Updates on infrastructure:

Screen Replacement Project

 Upon in depth inquiry to DEP they could not find the original application. A new application has been electronically submitted.

DCED Multimodal Grant Bridge Project

 A site visit occurred to take measurements and photos of the Elk Creek Bridge. We are

recommending that the Borough pursue a concrete box culvert as a replacement for the existing

structure. This recommendation is based upon the shallow depth of the Race and the lack of cover.

If we keep the opening similarly sized, we will not need to perform more complex studies as part of

the permit application.

WWTP Project- Equalization Tank

We have contacted the Geotechnical Engineer and submitted the executed agreement of services

back to them. The Geotech has scheduled the drilling to take place on October 24, 2022.

 Claren Court – Road Acceptance

 A review of Claren Court is required prior to borough acceptance as a borough road. We will perform

a site assessment, review approved drawings, and write a letter report with recommendations for

a Lump Sum Fee of $750.00.

Commonwealth Finance Authority

CFA has reopened the H2O PA and PA Small Water and Sewer programs. H2O PA is for projects

between $500,000 and $20,000,000 and the Small Water and Sewer for projects between $30,000

and $500,000. The Application will be received until December 21, 2022.

Update on solar projects:

The Borough owns a 33 foot stretch of land containing access to the Millheim reservoir. Hodson Energy would like to use this access road to construct and maintain the solar field. Hodson Energy would being doing upgrades to the road south of the creek to make it accessible for their needs, they would also adhere to all DEP requirements.  Borough council requested BAI have their Senior Engineer walk the requested route to determine if this is a viable route and to assure maintaining water quality. After report from the engineer is received Council will consider options, but have requested Hodson also continue to explore other options.

Sewer maintenance:

An inspection has been performed at the sewer plant. As part of this inspection we were informed that the borough was in violation of differed maintenance. The borough was aware that the life of the membranes was to be 8 to 10 years, council had been advised through prior operator that because this plant was the first of its kind the manufacturer wanted to see how long they would actually hold, unfortunately at 13 years a membrane broke causing a necessary bypass.  DEP is also requesting we

Speak with our manufacturer and have 2 membranes in rolling inventory.

Paving:

It has been noted that several streets in the borough are in need of repaving as well as some in need of curbing to assist in drainage issues. Council will pursue grant opprtunities as they are presented.

Secretary’s Report:

East Penns Valley Library:

The 2023 lease has been executed.

Robert Zeigler made a motion to adjourn, seconded by Cecilia Gallup. Motion carried. Meeting adjourned at 9:15 PM.

________________________________________________

Denise Immel Secretary/Assistant Treasurer

2022-11-08 Council Agenda

                                            MILLHEIM BOROUGH COUNCIL

Regular Meeting Agenda

November 8, 2022

7:00 PM

  1. CALL MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
  8. Concrete barriers
  1. NEW ACTION ITEMS
    1. Invoices
    2. Credit cards
    3. Fee schedule
    4. Act 57 Ordinance 272
    5. Jersey Shore loan payment
    6. DEP letter
    7. Budget approval timing
  2. OLD ACTION ITEMS
    1. Updates on infrastructure – if needed
    2. Update on solar projects – if needed
    3. Claren Ct
  3. COMMITTEE & MAYOR REPORTS
  4. SECRETARY’S REPORT
    1. Bank rates
  5. CITIZENS INPUT (comments limited to five(5) minutes)
  6. CALENDAR ITEMS
    1. Next Council Meeting  -November 18, 2022- 8:30 AM  (if needed), December 13, 2022 – 7:00 PM,
    2. Regional Planning Meeting November 22, 2022 7 PM
    3. Millheim Planning Commission November 22,  2022 – 7:00 PM – council room (if needed)
    4. HARB December 06, 2022  7:00 PM – council room (if needed)
  7. ADJOURNMENT