Author: Secretary

2022-10-11 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

                                                                                    MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

October 11, 2022

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Cecilia Gallup, also in attendance Solicitor John Miller, Denise Immel Borough Secretary/Assistant Treasurer and Sherry Corman Borough Treasurer/Assistant Secretary. Absent Beth Cowher, Nickelaus Engle and Mayor Steve Myers

Citizens present: Leslie Warriner

Citizens Input: none

A motion was made by Cecilia Gallup to approve the September 13, 2022 minutes and the September 26, 2022 budget minutes as presented, seconded by Robert Zeigler. Motion passed.

A motion was made by Robert Zeigler to approve the September 2022 financials as presented, seconded by Cecilia Gallup. Motion passed.

Code Enforcement/HARB/Planning Commission Reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission. 

Employee Report:

The drain has been completed on Elk Street, and the road side has been built back up at Race Street by the municipal parking lot. Some more road side berms have also been built up. A “SLOW” warning by painting with stencils on Race Ally behind Calvary Day Care on Mill Street. We have been moving forward with our water meter MXU projects. Talking with Gene from LB Water has been a huge help to learn some new techniques with our system. We will now be able to get the proper set –ups on everyone’s home. The last bit of the membrane projects is complete, all of the old membranes from the project are now gone and that project is now finally complete. Marshall from Rylind Construction was in touch about material left behind from the Penn Street project and if everything plays out we will be able to acquire all of the left over material, consisting of multiple kinds of stone. Our inventory will be plentiful then. The water plant was losing a lot of water this month but the leak was detected using our radio loggers from 540 Water Solutions. The leak was then fixed properly. Around the same time Penn Dot was able to stop the leak at 100 Penn St and the Race is now completely open.

New Action Items

Invoices: none

Mifflinburg Bank loan rates:

As the payment on both the water and sewer loans have been withdrawn incorrectly since 2019 and with an additional conversation with Mifflinburg Bank a counter offer has been received for the rate modification as discussed and approved at the September 13 and September 26 meeting. Mifflinburg Bank is now offering a 5 year fixed rate at 3.65%, loan will then become an adjustable rate loan, adjusting yearly for the remaining term of 6 years, rate to be capped at 5.90% or a 10 year fixed rate at 4.25%, loan will then become an adjustable rate loan, adjusting yearly for the remaining term of 1 years, rate to be capped at 5.90%. Payments on both loans would consist of the month interest due plus a principal payment as set forth in the payment schedule supplied by Concord Public Finance. Modification fee for Mifflinburg Bank will be $500.00 per loan. A motion was made by Robert Zeigler to accept the modification offer of a 5 year fixed rate at 3.65%, and pay a modification fee of $500.00 on each loan, seconded by Cecilia Gallup. Motion carried. As approved at the September 26, 2022 meeting a principal payment will be made to the sewer loan in the amount of $174,029.04 and to the water loan $82,851.78.

PennVest loan payments:

Robert Zeigler made a motion to transfer $13,250.00 from water fund checking to water fund construction checking to cover 12 months of PennVest loan payments, seconded by Cecilia Gallup. Motion carried.

Fall Dates:

Cecilia Gallup made a motion to authorize Trick or Treat night to be held in the Borough on Monday October 31, 2022 from 6:00 PM until 8:00 PM, seconded by Robert Zeigler. Motion carried.

Budget:

The proposed budget for 2023 was reviewed. Cecilia Gallup made a motion to advertise the proposed 2023 budget, seconded by Robert Zeigler. Motion carried.

DCNR Grant:

DCNR grants can be used for recreation enhancement, natural resources conservation and community revitalization efforts. Deadline for grant application for 2022 is October 27. Council will pass on this year’s application and explore option for next year.

Geothermal:

Once again our geothermal heat is not working and we are operating with emergency heat in all locations. The damaged part has been ordered but may take a few weeks to be delivered. It has been recommended that the geothermal unit be inspected twice a year.  Upon repair council will explore inspection options.

New fee schedule:

A number of fees the borough may charge have not been updated since 1994. The time has come to review our fee schedule and make sure we are in line with other municipalities in the area.

Paid holidays:

Robert Zeigler made a motion to increase the employee paid holiday schedule from 6 paid holidays to 11 paid holidays, following the federal holiday schedule, seconded by Cecilia Gallup. Motion carried.

Council will continue exploring benefit options for the employees.

Howard Fire Company request:

Howard Fire Company has requested the assistance of the Millheim Fire police for traffic control and parking at the annual Punkin Chunkin Fall Festival on Saturday, October 22, 2022 from 8:00 AM to 5:00 PM. Robert Zeigler made a motion to approve the request, seconded by Cecilia Gallup. Motion carried.

Old Action Items

Updates on infrastructure:

Screen Replacement Project

 Upon in depth inquiry to DEP they could not find the original application. A new application has been electronically submitted.

DCED Multimodal Grant Bridge Project

 A site visit occurred to take measurements and photos of the Elk Creek Bridge. We are

recommending that the Borough pursue a concrete box culvert as a replacement for the existing

structure. This recommendation is based upon the shallow depth of the Race and the lack of cover.

If we keep the opening similarly sized, we will not need to perform more complex studies as part of

the permit application.

WWTP Project- Equalization Tank

We have contacted the Geotechnical Engineer and submitted the executed agreement of services

back to them. The Geotech has scheduled the drilling to take place on October 24, 2022.

 Claren Court – Road Acceptance

 A review of Claren Court is required prior to borough acceptance as a borough road. We will perform

a site assessment, review approved drawings, and write a letter report with recommendations for

a Lump Sum Fee of $750.00.

Commonwealth Finance Authority

CFA has reopened the H2O PA and PA Small Water and Sewer programs. H2O PA is for projects

between $500,000 and $20,000,000 and the Small Water and Sewer for projects between $30,000

and $500,000. The Application will be received until December 21, 2022.

Update on solar projects:

The Borough owns a 33 foot stretch of land containing access to the Millheim reservoir. Hodson Energy would like to use this access road to construct and maintain the solar field. Hodson Energy would being doing upgrades to the road south of the creek to make it accessible for their needs, they would also adhere to all DEP requirements.  Borough council requested BAI have their Senior Engineer walk the requested route to determine if this is a viable route and to assure maintaining water quality. After report from the engineer is received Council will consider options, but have requested Hodson also continue to explore other options.

Sewer maintenance:

An inspection has been performed at the sewer plant. As part of this inspection we were informed that the borough was in violation of differed maintenance. The borough was aware that the life of the membranes was to be 8 to 10 years, council had been advised through prior operator that because this plant was the first of its kind the manufacturer wanted to see how long they would actually hold, unfortunately at 13 years a membrane broke causing a necessary bypass.  DEP is also requesting we

Speak with our manufacturer and have 2 membranes in rolling inventory.

Paving:

It has been noted that several streets in the borough are in need of repaving as well as some in need of curbing to assist in drainage issues. Council will pursue grant opprtunities as they are presented.

Secretary’s Report:

East Penns Valley Library:

The 2023 lease has been executed.

Robert Zeigler made a motion to adjourn, seconded by Cecilia Gallup. Motion carried. Meeting adjourned at 9:15 PM.

________________________________________________

Denise Immel Secretary/Assistant Treasurer

2022-11-08 Council Agenda

                                            MILLHEIM BOROUGH COUNCIL

Regular Meeting Agenda

November 8, 2022

7:00 PM

  1. CALL MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
  8. Concrete barriers
  1. NEW ACTION ITEMS
    1. Invoices
    2. Credit cards
    3. Fee schedule
    4. Act 57 Ordinance 272
    5. Jersey Shore loan payment
    6. DEP letter
    7. Budget approval timing
  2. OLD ACTION ITEMS
    1. Updates on infrastructure – if needed
    2. Update on solar projects – if needed
    3. Claren Ct
  3. COMMITTEE & MAYOR REPORTS
  4. SECRETARY’S REPORT
    1. Bank rates
  5. CITIZENS INPUT (comments limited to five(5) minutes)
  6. CALENDAR ITEMS
    1. Next Council Meeting  -November 18, 2022- 8:30 AM  (if needed), December 13, 2022 – 7:00 PM,
    2. Regional Planning Meeting November 22, 2022 7 PM
    3. Millheim Planning Commission November 22,  2022 – 7:00 PM – council room (if needed)
    4. HARB December 06, 2022  7:00 PM – council room (if needed)
  7. ADJOURNMENT

2022-09-13 Council Agenda

                                            MILLHEIM BOROUGH COUNCIL

Regular Meeting Agenda

September 13, 2022

7:00 PM

  1. CALL MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
  8. NEW ACTION ITEMS
    1. Invoices
    2. Motion to close Water CD Proceeds Checking and deposit to Water CD
    3. Fire Police Request
    4. Solar Farm Option Extension
    5. County Liquid Fuels Grant
    6. Resolution 2022-11 for Fire Company payment
    7. Motion closing Constellation contract
    8. Marcon inspection contract
    9. Mifflinburg Bank loan rates
  9. OLD ACTION ITEMS
    1. Updates on infrastructure projects – if needed
    2. Budget date reminder
    3. Update on solar projects – if needed
    4. Last call for newsletter ideas
  10. COMMITTEE & MAYOR REPORTS
  11. SECRETARY’S REPORT
    1. Library lease
    2. ARPA payment
    3. DEP permit and check
  12. CITIZENS INPUT (comments limited to five(5) minutes)
  13. CALENDAR ITEMS
    1. Next Council Meeting  – October 11, 2022- 8:30 AM  (if needed), October 21, 2022 – 7:00 PM,
    2. Regional Planning Meeting September 27, 2022 7 PM
    3. Millheim Planning Commission September 27, 2022 – 7:00 PM – council room (if needed)
    4. HARB October 5, 2022  7:00 PM – council room (if needed)
  14. ADJOURNMENT

2022-09-26 Budget Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

                                                                                   MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

BUDGET MEETING

September 26, 2022

Katie Blume called the meeting to order at 7:00 PM. Council members in attendance: Robert Zeigler, Nickelaus Engle, Cecilia Gallup and Beth Cowher also in attendance Denise Immel Borough Secretary/Assistant Treasurer, Sherry Corman Borough Treasurer/Assistant Secretary. Absent Mayor Steve Myers

Citizens present: none

Citizens Input: none

New Action Items

2023 General Fund Budget Review:

Line for Capital Improvements needs to be added and funds adjusted

2023 Water Fund Budget Review:

Line for Capital Improvements needs to be added and funds adjusted

2023 Sewer Fund Budget Review:

Increase loan payment to $207,000.00

2023 Fire Tax Budget Review:

No additions or corrections

2023 Liquid Fuels Budget Review:

No additions or corrections

Solar Farm at Sewer Plant:

BAI Group has agreed to our request to increase the option fee to $1,000.00 and the rent increase upon commencement of operations to $1,250.00 per acre with a 2% increase each lease year. Cecilia Gallup made a motion to accept the lease as presented and authorized Katie Blume to sign, seconded by Nickelaus Engle. Motion carried.

HVAB/Walk fest Request:

We have received the financial statements for the 2022 Walk fest held June 24 thru June 26, 2022 and a request for the HVAB grant funds. Nickelaus Engle made a motion to release $10,075.00 to the East Penns Valley Business Association for reimbursement on expenses, seconded by Robert Ziegler. Motion carried.

Fire Relief:

Millheim Borough has received the Fire Relief funding from the Auditor General Office in the amount of $4,580.97. These funds are required to be passed on to the Millheim Fire Company. Robert Zeigler made a motion to release funds to the fire company, seconded by Cecilia Gallup. Motion carried.

Pension State Aid:

The Borough has received $9,857.86 from the Auditor General Office for deposit to the employee pension fund. Robert Ziegler made a motion to release the funds to the employee pension fund, seconded by Nickelaus Engle. Motion carried.

Water/Sewer Loans:

The water and sewer loans that the borough holds with Mifflinburg bank are set for an interest rate adjustment in October 2022. Upon requesting information of modification terms to lower the proposed interest rate on both loans it was discovered that Mifflinburg Bank has been withdrawing the incorrect payment on both loans since January 2019. Both loans are now behind in principal payments. In order for any modification to be done the principal balances will need to be brought current. Robert Ziegler made a motion to bring the loans current using funds for the respective CDs/Money Markets and move forward with modification request, seconded by Cecilia Gallup. Motion carried.

Robert Ziegler made a motion to adjourn, seconded by Cecilia Gallup. Motion carried. Meeting adjourned at 8:50PM

_______________________________________

Denise Immel Secretary/Assistant Treasurer

2022-09-13 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX  421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

September 13, 2022

Katie Blume, Council President, called the meeting to order at 7:00 PM with the Pledge of Allegiance. Council members in attendance: Robert Zeigler, CeCe Gallup.  Also, in attendance, Sherry Corman, Millheim Borough Treasurer/Assistant Secretary and Mayor Steven Myers also, Solicitor John Miller.  Not in attendance were Council Members Beth Cowher and Nichelaus Engle and Denise Immel, Secretary/Assistant Treasurer. Citizens present: Kristen Kalmbach

Citizens Input:

Kristen Kalmbach voiced her concerns regarding some speeding issues and cutting though the parking lot around St. Johns Childcare Center. Race Alley runs though the lot. The borough did place SLOW CHILDREN signs earlier in the year but it has not helped with the problem. Many ideas were discussed. It was decided that the borough will paint “SLOW” on our alley at each end of the alley. A motion was made by CeCe Gallup to paint the alley and seconded by Robert Zeigler. We will also add a reminder in our borough newsletter asking residents to slow down in this area. We cannot close the alley down due to emergency vehicles needing access.

Approval of Minutes:

Motion made by CeCe Gallup to approve the minutes, with the upcoming meeting dates corrected and seconded by Robert Zeigler. Motion carried.

Financial Reports:

Motion was made by Robert Zeigler to accept the Financial Reports as submitted, seconded by CeCe Gallup. Motion carried.

Code/HARB/Planning Commission Reports: Nothing to report

Employee Reports:

Motion was made by Robert Zeigler to accept the employee reports as submitted, seconded by CeCe Gallup. Motion carried.

Adam DeGarmo submitted a request to repair a damaged drain on Elk Street. A motion was made by Robert Zeigler to approve the repair, seconded by CeCe Gallup. Motion carried.

New Action Items:

The Buchart Horn invoice was presented and a motion was made by CeCe Gallup to pay the invoice, seconded by Robert Zeigler. Motion carried

A motion was made by Robert Zeigler to close the “Water CD Proceeds” checking account and move those finances into the Water CD/Money Market Account. Seconded by CeCe Gallup. Motion carried.

The First Amendment to Solar Farm Option and Lease Agreement (Mountain Ground) has been reviewed and approved. A motion was made by CeCe Gallup to accept the agreement and approve President Katie Blume to sign the agreement, seconded by Robert Zeigler. Motion carried.

The County Liquid Fuels Grant was discussed. The application is due by October 21, 2022. Many ideas were discussed such as the parking lot at the playground, concreting the floor of the implement shed, paving the remainder of Park Road, possible work on Mill Street for drainage. Tabled until next meeting.

A motion was made by Robert Zeigler to approve Resolution 2022-11 for the payment in the amount of $9505.97 to the Millheim Fire Company #1 for the Fire Truck Loan Payments and the Workers Compensations Insurance. Seconded by CeCe Gallup. Motion carried.

Since the Borough now has the Solar Array at the Sewer Treatment Plant a motion was made by CeCe Gallup to not renew the Constellation Agreement in December of 2023. Seconded by Robert Zeigler. Motion carried.

Marcon Roofing has been inspecting our borough building roof for many years, 2 times a year. We questioned if we needed to have this done twice a year. We spend approximately $700.00 a year to do this. The decision was made to continue doing inspections twice a year because maintenance is generally more cost effective than letting it go until there is a major problem. A motion was made by CeCe Gallup to continue with Marcon for inspections. Seconded by Robert Zeigler. Motion carried.

Our Mifflinburg Water and Sewer Loans rates are about to change after our October 2022 payments. Sherry Corman reached out by email to Mifflinburg Bank to see if we can get a better rate, or modify the loans since interest rates are starting to rise. Sherry received an email from Casey Aukerman at the local Mifflinburg branch offering the Borough a fixed rate of 3.75% for 5 years or a fixed rate of 4.35% for 10 years. The fee from the bank to modify would be $500.00 and our solicitor or bond council would need to prepare the modification agreement for us. After discussions a motion was made by CeCe Gallup to take the 5-year term at 3.75%. Seconded by Robert Zeigler. Motion carried.

Old Action Items:

John Segursky, Borough Engineer was not present but sent us a report on all the current projects he is working on.

As a reminder Budget meeting dates are as follows, Monday September 19, 2022 at 7PM, Wednesday September 21, 2022 at 7pm, Friday September 23, 2022 at 8:30am and Monday September 26, 2022 at 7pm.

The Small Solar Project at the Sewer Treatment Plant was discussed. Solicitor Miller will let BAI Group know that we would like $1000.00 option fee up front and $1250.00 per acre for this project. Otherwise, the agreement looks acceptable. This project is still being negotiated.

Secretary’s Report:

No report this month as Secretary Immel is on vacation.

Citizens Input:

None

Adjournment

A motion was made at 9:00pm by Robert Zeigler to adjourn the meeting seconded by CeCe Gallup.Motion carried.

______________________________________

Sherry S. Corman, Treasurer/Assistant Secretary

2022-08-09 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

                                                                                   MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

August 09, 2022

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Nickelaus Engle, also in attendance Denise Immel Borough Secretary/Assistant Treasurer, Sherry Corman Borough Treasurer/Assistant Secretary. Cecilia Gallup arrived at 7:10 PM. Absent Beth Cowher and Mayor Steve Myers

Citizens present: none

Citizens Input: none

A motion was made by Robert Zeigler to approve the July 22, 2022 minutes as presented, seconded by Nickelaus Engle. Motion passed.

A motion was made by Nickelaus Engle to approve the June 2022 financials as presented, seconded by Robert Zeigler. Motion passed.

Code Enforcement/HARB/Planning Commission Reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission. 

Employee Reports:

It has been really dry out with little rain slowing the mowing down, but allowing us to spend more time trimming roads and cleaning roadsides. We have been patching roads and filling berms. When Rylind Construction had completed the Elk Creek bridge project with milling and paving, they had cold patch that they could no longer use. They were most likely going to take it to the land fill. It was offered to us, we just had to haul it from the location. It ended up being pretty close to 10 ton free of charge. Park Road had a very large tree come down and the fire company was called before we had a chance to get there, they had just cleared the road and we took care of the cleanup and removal.

With the Park road project complete, we had asked for a change order for all of the signs. HRI had quoted around $1,200. The price difference is not as significant as we thought but with us ordering them it was $893.20. I would estimate around 30 minutes for two of us to put all of the signs up. Switching gears towards the end of the month everyone prepared for the new Sewer Treatment Plant membranes to arrive and be replaced.

New Action Items

Contract extension for Sewer License only:

Katie Blume presented to council a new agreement for the use of Mr. Rupert’s sewer license. This agreement states that Mr. Rupert will be compensated through free use of space at the wastewater facility in return for support as needed at the sewer plant and the use of his sewer license. Robert Zeigler made a motion to accept this arrangement, seconded by Nickelaus Engle. Motion passed. Ms. Blume will make noted changes and present to Mr. Rupert.

Invoices: none

2023 Financial requirements and MMO:

Robert Zeigler made a motion to approve the signing of 2023 Financial Requirement and Minimum Obligation form as presented by Thomas Anderson & Associates, seconded by Cecilia Gallup. Motion passed. Denise Immel will email signed form.

Federal Surplus:

Nickelaus Engle made a motion to submit a new application to the Federal Surplus Property Program with Denise Immel, Sherry Corman, Adam DeGarmo and Justin Kerstetter as authorized purchasers, seconded by Robert Zeigler. Motion passed.

Library Lease:

Robert Zeigler made a motion to renew the East Penns Valley Library lease for the calendar year beginning January 01, 2023 thru December 31, 2023 with rent remaining at $520.00 per month, seconded by Cecilia Gallup. Motion passed.

Fall Newsletter ideas:

Fall newsletter is due to be mailed.

Budget meeting dates:

Meeting dates to establish a 2023 budget will September 19, September 21, September 23, and September 26 if needed, all meetings except the September 23 meeting will be begin at 7:00 PM. The September 23rd meeting will begin at 8:30 AM.

Sign resolution for grant:

Cecilia Gallup made a motion to approve Resolution 2022-10 accepting the 902 grant in the amount of $55,000.00 and approving Katie Blume and Denise Immel as authorized signer, seconded by Nickelaus Engle. Motion passed.

Omar King Lease:

Robert Zeigler made a motion to renew the license agreement with Mr. King on the property located at the sewer plant containing approximately 5.2 acres for a time frame of 16 month, beginning September 01, 2022 thru December 31, 2023 for a fee of $300.00, seconded by Cecilia Gallup. Motion passed.

Fire Company payments:

Robert Zeigler made a motion to pay the invoices received from the Millheim Fire Company for reimbursement of the Boroughs share of truck payment truck payments (24.77%) and workers compensation (22.563%), seconded by Nickelaus Engle. Motion carried. Solicitor Miller will prepare a resolution for approval at the September meeting.

Old Action Items

Update on infrastructure items

SCREEN REPLACEMENT PROJECT:

The application is in technical review by DEP. Nothing new to report from July.

DCED MULTIMODAL GRANT BRIDGE PROJECT:

A site visit occurred to take measurements and photos of the Elk Creek Bridge. A recommendation is being made for the Borough pursue a concrete box culvert as a replacement for the existing

structure. This recommendation is based upon the shallow depth of the Race and the lack of cover.

If we keep the opening similarly sized, we will not need to perform more complex studies as part of

the permit application.

WWTP PROJECT – EQUILIZATION TANK:

Geotechnical Engineer has been contacted and the executed agreement of services has been submitted

back to them. Waiting for their notification when they will schedule the drilling. Once Geotech has performed the design, process will begin.

STORM WATER ISSUE – FRAZIER STREET:

Katie Blume and John Segursky will be visiting the site on Friday August 12 to look at the issues and what if anything the Borough should do as part of any remediation.

Membrane replacement update:

Membrane replacement has begun. All was going smoothly until it was discovered that five of the membranes had been damaged in shipping. Supplier will replace at no cost to the Borough.

Update on solar project:

Sel Edor explained that the solar field project has been delayed until approximately 2025, as our option agreement expires in 2024 BIA will be requesting an extension.

Committee and mayor reports: none

Secretary’s report

Empty lot sidewalks

The sidewalks on Water Street by our property are in bad repair and could present a safety hazard. Robert Zeigler made a motion to remove the sidewalk and replace with stone, seconded by Nickelaus Engle. Motion passed.  

HOPE Initiative:

Millheim Borough has received a request from the HOPE Initiative to place purple ribbons on trees recognizing Nation Recovery Month for the Month of September. Robert Zeigler made a motion to approve the request, seconded by Cecilia Gallup. Motion passed.

Domestic violence awareness month

Millheim Borough has received a request from Centre Safe to again place purple lights around the gazebo in Fountain Park in recognition of October as Domestic Violence Awareness month. Robert Zeigler made a motion to approve the request, seconded by Cecilia Gallup. Motion passed.

Robert Zeigler made a motion to adjourned, seconded by Nickelaus Engle. Motion passed. Meeting adjourned at 8:30 PM

________________________________________

Denise Immel Secretary/Assistant Treasurer

2022-10-11 Council Agenda

MILLHEIM BOROUGH COUNCIL

Regular Meeting Agenda

October 11, 2022

7:00 PM

  1. CALL MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
  8. NEW ACTION ITEMS
    1. Invoices
    2. Mifflinburg Bank loan rates
    3. PennVest loan payment
    4. Fall dates
    5. Budget
    6. DCNR grant 10/27
    7. Geothermal
    8. New fee schedule
    9. Paid holidays
    10. Howard Fire Company request
  9. OLD ACTION ITEMS
    1. Updates on infrastructure – if needed
    2. Update on solar projects – if needed
    3. Sewer maintenance
    4. Paving
  10. COMMITTEE & MAYOR REPORTS
  11. SECRETARY’S REPORT
    1. East Penns Valley Library
  12. CITIZENS INPUT (comments limited to five(5) minutes)
  13. CALENDAR ITEMS
    1. Next Council Meeting  – October 21, 2022- 8:30 AM  (if needed), November 08, 2022 – 7:00 PM,
    2. Regional Planning Meeting October 25, 2022 7 PM
    3. Millheim Planning Commission October 25, 2022 – 7:00 PM – council room (if needed)
    4. HARB November 02, 2022  7:00 PM – council room (if needed)
  14. ADJOURNMENT

2022-09-26 Budget Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Monday, September 26, 2022

7:00 P.M.

  1. COUNCIL BUDGET MEETING CALL TO ORDER
  1. CITIZENS INPUT (Comments limited to five (5) minutes.)
  2. NEW ACTION ITEMS
  1. 2023 General Fund Budget Review
  2. 2023 Water Fund Budget Review
  3. 2023 Sewer Fund Budget Review
  4. 2023 Fire Tax Fund Budget Review
  5. 2023 Liquid Fuel Fund Budget Review
  6. Solar Farm at Sewer Plant
  7. HVAB/Walkfest Request
  8. Fire Relief
  9. Pension State Aid
  10. Water/Sewer Loans
  1. CITIZENS INPUT (Comments limited to five (5) minutes)
  • MISC. COMMENTS AND CALENDAR ITEMS
  • ADJOURNMENT

2022-07-22 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

                                                                                    MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

July 22, 2022

Katie Blume called the meeting to order at 8:30 AM. Council members in attendance: Robert Zeigler, Nickelaus Engle and Beth Cowher also in attendance Mayor Steve Myers and Denise Immel Borough Secretary/Assistant Treasurer, Absent Cecilia Gallup.

Citizens present: none

Citizens Input: none

A motion was made by Beth Cowher to approve the June 14, 2022 minutes as presented, seconded by Robert Zeigler. Motion carried.

A motion was made by Robert Zeigler to approve the June 2022 financials as presented, seconded by Nickelaus Engle. Motion carried.

Code Enforcement/HARB/Planning Commission Reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.  Meeting is being established to review request for HARB request on 145 Penn Street to reconstruct front entrance.

Employee Report:

The Fireman’s carnival and Walk Fest were a success this year. We have kept up with our normal tasks like trimming roads and cold patching the areas needed. On a different note we had Safety Line come to paint lines all over town. We really enjoyed working with them, communication was easy and the whole town was done in about 6 hours. Everything went very smooth. We were successful when it came time to take the small trees out at Fountain Park. Everything went well and the new trees were placed and are looking good.

It has been brought to our attention that the lot on Center Street has a large hole that has been getting bigger. Over the years with us mowing it we haven’t really noticed it gaining size. Linn Auman has said that it has gained in size and depth. When the old building was taken down a lot of it was collapsed in on its self. This could create air pockets between debris and allow sinking. We are asking if we are to fill the area in, or to just let it go for now. Another project we have been working on is the street signs and stop signs. Through the years we have had alleys turned over and some streets have changed names. We have some maps calling some roads alleys and others calling the same roads streets. 911 will be contacted to better understand what is on their maps to better help us. We also have an alley with the name Coon. We would like to try and change that to at least Raccoon. This would be a better fit for town. 

John Segursky will get proposals on the cost to have the lot examined.

New Action Items:

Contract extension for Sewer License Only

Mr. Rupert’s existing contract will expire on July 31, 2022. Katie Blume will speak with Mr. Rupert on various terms to renegotiate for sewer license use only. A new contract will then be drawn up by Solicitor Miller for final approval.

Invoices

Beth Cowher made a motion to approve payment of Buchart Horn invoice #116970 in the amount of $2,122.50, seconded by Robert Zeigler. Motion carried.

Beth Cowher made a motion to approve payment of Sensus invoice #ZA22009233 in the amount of $1,715.93, for annual support program, seconded by Robert Zeigler. Motion carried.

Beth Cowher made a motion to approve payment of Harris invoice #MN00137923 in the amount of $1,120.00, for UBPro annual support, seconded by Robert Zeigler. Motion carried.

Signage including stop signs

Paper work has been submitted accepting Centre County funding in the amount of $13,778.99.

Beth Cowher made a motion to rename Coon Alley Raccoon Alley, seconded by Robert Zeigler. Motion carried. Solicitor will be asked to prepare ordinance with the change.

Streets and Alley mapping from Centre County

We have received a map from Centre County 911 showing streets and alleys per there records. Staff will work with mapping and ordinances to find best signage for streets and alleys within the borough.

Homecoming Parade in October

The annual Penns Valley homecoming parade cannot be held at the Grange Fair grounds due to scheduling. Beth Cowher presented a proposal to council to have the parade held in the borough following the Firemen’s parade route. Robert Zeigler made a motion to hold the 2022 Homecoming parade and other potential homecoming events on October 06, 2022 in the borough following the Firemen’s parade route, seconded by Nickelaus Engle. Motion carried.

EMS Resolution

Robert Zeigler made a motion to adopt Resolution 2022-08, authorizing the expenditure of $7,000.00 to Penns Valley Emergency Medical Services, $5,208.49 from LST Tax account and $1,791.51 from general fund, seconded by Beth Cowher. Motion carried.

Fall newsletter ideas

Forward any information to Katie Blume.

Budget meeting dates

Council members to look at calendars and bring potential dates to next meeting. Looking at Wednesday evenings before the scheduled Tuesday council meeting.

Old Action Items:

Updates on infrastructure projects

Waste water proposal, Mr. Segursky received 3 proposals to provide subsurface exploration and geotechnical services for the proposed equalization tank. Centre Consulting $8,875.00, CMT Labs $10,000.00 and Converse Consultants $6,695.00. Robert Zeigler made a motion to approve council president Katie Blume signing to accept the proposal from Converse Consultants, Seconded by Nickelaus Engle, Motion carried.

Park Road/Bridge Project

This project appears to be complete. Mr. Segursky presented Certificates of Substantial Completion for both HIR, Inc. and Dave Gutelius Excavating. Nickelaus Engle made a motion to have council president Katie Blume signing acceptance of both certificates of substantial completions, seconded by Beth Cowher. Motion carried.

Changes order submitted from HRI totaled an increase of $12,145.65 largely due to have to repair subsurface on bridge and from Gutelius an increase of $1,189.94. Mr. Segursky presented application for payment from both companies, HRI, Inc. $95,239.30 and Dave Gutelius Excavating $103,400.42. Nickelaus Engle made a motion to have council president Katie Blume sign the applications and approve payment to both companies, seconded by Robert Zeigler. Motion carried.

Screen Replacement project- still with DEP

DCED Multimodal grant bridge project

Elk Street Bridge still waiting on proposals

Penn Street Bridge is moving forward with no significant issues.

Drainage easements questions

Robert Zeigler made a motion to have Mr. Segursky review the situation and supply a write up of his findings, seconded by Nickelaus Engle. Motion carried.

Update of solar projects Mr. Edor not present no updates

Secretaries Report:

Fire Tax appointee

Nickelaus Engle made a motion to have Robert Zeigler remain our representative on the committee, seconded by Beth Cowher. Motion carried with Robert Zeigler abstaining.

Suicide Prevention Month

Nickelaus Engle made a motion to adopt Resolution 2022-09 proclaiming the month of September as Suicide Awareness Month and September 10, 2022 to be suicide awareness and prevention day in the Borough, seconded by Robert Zeigler. Motion carried.

Claren Court/Brookside

All lots on Claren Court are now sold. New construction on cul-de-sac has been causing complaints from residents. Code has been informed and have spoken with contractor.

Beth Cowher made a motion to adjourn, seconded by Robert Zeigler. Motion carried / Meeting adjourned at 10:00 AM.

____________________________________

Denise Immel Secretary/Assistant Treasurer

2022-08-09

                                            MILLHEIM BOROUGH COUNCIL

Regular Meeting Agenda

August 9, 2022

7:00 PM

  1. CALL MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
  8. NEW ACTION ITEMS
    1. Contract extension for Sewer License only
    2. Invoices
    3. 2023 Financial requirements and MMO
    4. Federal Surplus
    5. Library Lease
    6. Fall newsletter ideas
    7. Budget meeting dates
    8. Sign Resolution for the grant
    9. Omar King Lease
    10. Fire Company Payments
  9. OLD ACTION ITEMS
    1. Updates on infrastructure projects (Penn, Park, grants) – if needed
    2. Membrane replacement update
    3. Update on solar projects – if needed
  10. COMMITTEE & MAYOR REPORTS
  11. SECRETARY’S REPORT
    1. Empty lot sidewalks
    2. HOPE Initiative
    3. Domestic Violence Awareness Month
    4. EMS reports review
  12. CITIZENS INPUT (comments limited to five(5) minutes)
  13. CALENDAR ITEMS
    1. Next Council Meeting  – August 19, 2022- 8:30 AM  (if needed), September 13, 2022 – 7:00 PM,
    2. Regional Planning Meeting August 30, 2022 7 PM
    3. Millheim Planning Commission August 30, 2022 – 7:00 PM – council room (if needed)
    4. HARB August 06, 2022  7:00 PM – council room (if needed)
  14. ADJOURNMENT