Author: Secretary

2024-04-09 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, April 9, 2024

7:00 PM

  1. MAYOR CALLS MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
    1. Heating unit
    2. Paving
  8.  NEW ACTION ITEMS
    1. Invoices
    2. Tax Collector
    3. Sidewalk
    4. PVRPC funds due
    5. EMS Proclamation
  9. OLD ACTION ITEMS
    1. Infrastructure updates
      1. Dam weir
      2. Bridges
      3. Equalizer tank
      4. Water main replacement
    2. Update on building grant (due 4/20)
    3. Little League Lease
    4. Pool Request
    5. EDU discussion
    6. Reichert Cemetery
    7. Community Works/CPI
  10. COMMITTEE & MAYOR REPORTS
  11. SECRETARY’S REPORT
  12. CITIZENS INPUT (comments limited to five(5) minutes)
  13. CALENDAR ITEMS
    1. Next Council Meeting – April 29, 2024 – 8:30 AM,(if needed) May 14, 2024 – 7:00 PM,
    2. Penns Valley Regional Planning Meeting – May 28, 2024, Old Gregg School – 7:00 PM
    3. Millheim Planning Commission -April 23, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  May 07, 2024 – 7:00 PM – council room (if needed)
  14. ADJOURNMENT

2024-02-13 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

February 13, 2024

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Nickelaus Engle, Cecilia Gallup and Mayor Steve Myers also in attendance Denise Immel Borough Secretary, Cim Besecker Borough Treasurer and Solicitor John Miller.  Absent Beth Cottrell.

Citizens present: Mike Hanson from Penns Valley Little League

Citizens input: none

A motion was made by Cecilia Gallup to approve the January 02, 2024 minutes as presented, seconded by Nickelaus Engle. Motion passed.

A motion was made by Nickelaus Engle to approve the December 2023 and January 2024 financials as presented, seconded by Cecilia Gallup. Motion passed.

Code Enforcement/HARB/Planning Commission reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.

Projects for future consideration: in order for the Borough to equally charge landlords and businesses for EDU’s inspections of units to verify required EDU or a survey requesting various information.

Regional planning has had discussion on arranging Penns Valley regional trash pickup, this could include trash, recycling, brush and leaf as well as a riff raff collection. Discussion has also been held on a federal grant to repair/replace various bridges within Penns Valley.

Employee Report:

Water and sewer plants are running smoothly. Yearend reporting has been started for both the water and sewer plants, all reports are due by March 31, 2024.

This winter has been manageable, town clean out has been done twice thus far. Both times went really well and was completed in a timely manner. There has been multiple water leaks on resident homes and even our main lines, the leaks were pin pointed shortly after noticing and all have been repaired. The borough water leak was on the water main at the intersection of Hillcrest Ave. and Cherry St. It is recommended that the borough looks into getting some price quotes to repair and pave a stretch of road in that area, this area consisting of North High St. into West Stover, continuing onto Hill Crest Ave., to Cherry St., ending on the line with Gramley Ave. Price checking will be done with multiple companies. 

New Action Items

Invoices:

A motion was made by Robert Zeigler to pay the remaining municipal obligation on our pension fund in the amount of $623.28, seconded by Nickelaus Engle. Motion passed.

A motion was made by Robert Zeigler to pay invoice number BT2666083 to Baker Tilly in the amount of $1,050.00, for the first interim billing for the 12/31/2023 financial statement audit, seconded by Cecilia Gallup. Motion passed.

A motion was made by Cecilia Gallup to pay invoice 123026 in the amount of $495.00, and invoice 123237 to Buchart Horn for professional services rendered on plant screen and dam weir also invoice 123024 in the amount of $839.70 to Buchart Horn for professional services rendered on WWTP equalization tank project, seconded by Robert Zeigler. Motion passed.

Resolution 2024-01:

A motion was made by Nickelaus Engle to adopt Resolution 2024-01, authorizing the disposition and destruction of specific records, seconded by Cecilia Gallup. Motion passed.

Fire company carnival request:

A motion was made by Cecilia Gallup to approve the Millheim Fire Company’s request to hold their annual carnival on June 13th, 14th & 15th, 2024 and to close East Poplar and Second Street on either side of the fire company starting on Sunday the 9th of June, seconded by Nickelaus Engle. Motion passed.

PV Triathlon request:

A motion was made by Robert Zeigler to approve the Penns Valley Triathlon committee’s request for the Millheim Fire Police to work the annual fundraiser on August 03, 2024, seconded by Nickelaus Engle. Motion passed.

Appointments:

Cecilia Gallup made a motion to appoint Robert Zeigler as our representative to the CCMPO technical committee, seconded by Nickelaus Engle. Motion passed.

Robert Zeigler made a motion to appoint Penns Valley Code Enforcement as our alternate sewer enforcement officer, seconded by Nickelaus Engle. Motion passed.

Nickelaus Engle made a motion to appoint Chris MacNeal as the architect representative on the HARB committee, seconded by Cecilia Gallup. Motion passed.

Mobile office hours – Central Pennsylvania Community Action (CPCA):

The food bank that was at the community action building in Aaronsburg will be moving to the Calvary Church on Penns Street. Discussion has been held with CPCA on holding office hours at the Borough building in order for them to continue assisting residents with financial hardship and or/housing.

Old Action Items

Infrastructure update:

Screen replacement project:

 Buchart Horn has been on site and reviewed the work and has no issues for the contractor to repair or complete. They are preparing final paperwork before we can complete final payment.

DCED Multimodal gran bridge project:

To complete the final design Buchart Horne needs to have a structural engineer sign off of the final design. They have not been able to find someone internal to do this. Buchart Horn would like to have the borough authorize the use Chilton Designs. Chilton designs would be paid directly by the Borough and his fee would be deducted from the Buchart Horn fee. This is the quickest way to get this to bidding.

Cecilia Gallup made a motion to approve the use of Chilton Designs as needed by Buchart Horn, seconded by Robert Zeigler. Motion passed.

WWTP Project – equalization tank:

Buchart Horn is looking at finalizing the design in the next month and preparing bidding documents, they are also preparing the DEP Permit Application to have this treatment added to the plant.

Raw Water Main Replacement:

The LSA Grant for this work is in the amount of $400,000.00. In the original application Buchart Horn requested $600,000.00 to be used as follows:

    Water Main Replacement $500,000.00

    Demo Chlorine Building $ 40,000.00

    Engineering $ 60,000.00

Since the project was underfunded they would propose that we dedicate $360,000.00 to Construction and $40,000 to Engineering. Nickelaus Engle made a motion to approve the revised budget as requested, seconded by Robert Zeigler. Motion passed.

Ordinance 277 – streets and alleys

Cecilia Gallup made a motion to adopt Ordinance #277, providing for the ordaining and reaffirming the prior ordaining of all the streets and alley located in the Borough of Millheim, amending the name of some and codifying in one ordinance all of the public street and alleys in the Borough of Millheim, and providing for the posting of signs identifying the same where necessary, seconded by Robert Zeigler. Motion passed.

Little League:

A revised building proposal was received, Katie Blume will review and speak with Solicitor Miller about the structure of a lease.

Pool Updates:

The email from the Penguins swim team to PVPRA was reviewed. It does appear that the pool will be open for the 2024 swim season.

Parking:

Many residents have complained about the parking on Penn Street from Mill Street to the borough line.

Resident have stated that they are unable to see past cars when pulling out from the allies, residents of Penn Street tend to be parking in front of other residents homes or parking on sidewalks. Discussion tabled.

Secretary’s Report:

Tax Collection:

Centre County Tax Claim & Collections will migrate to a new database platform in 2024 for the 2025 Real Estate Tax collections. An outline of the costs that will occur during this time was sent to the Borough, for budget purposes for 2025 year. Further details will be provided it appears the Borough may see a $50.00 monthly charge and credit cards could be accepted with the fees assessed to the taxpayer.

Funding opportunities:

Senator Dush will be hosting an introduction to funding opportunities On March 28, 2024 at C3 Sports, 200 Ellis Place, State College, PA.

Christmas lighting:

New Christmas lights (cascading snowflakes) for the lamp post have been ordered.

Robert Zeigler made a motion to adjourn, seconded by Cecilia Gallup. Motion passed. Meeting adjourned at 8:20 PM.

________________________________________

Denise Immel – Secretary

2024-03-13 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, March 13, 2024

7:00 PM

  1. MAYOR CALLS MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. COMMITTEE APPOINTMENTS
  4. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  5. APPROVAL OF MINUTES
  6. FINANCIAL REPORTS
  7. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  8. EMPLOYEE REPORTS
    1. Roads
    2. Empty lot
  9.  NEW ACTION ITEMS
    1. Invoices
    2. Traffic signal maintenance agreement
    3. Valley Community Business Association update (VCBA) update
    4. EMS Legislative breakfast recap
    5. Article for the website
    6. Town wifi options
    7. Equivalent Dwelling Unit (EDU) inspection letter review
    8. YMCA food distribution
    9. 90 day evaluation
  10. OLD ACTION ITEMS
    1. Infrastructure updates
      1. Dam weir
      2. Bridges
      3. Equalizer tank
      4. Water main replacement
    2. Central PA Community Action (CPCA) – update
    3. Little League
    4. Pool updates
    5. Parking
  11. COMMITTEE & MAYOR REPORTS
  12. SECRETARY’S REPORT
    1. Robert D. Springer Memorial Highway
    2. State aid received 
  13. CITIZENS INPUT (comments limited to five(5) minutes)
  14. CALENDAR ITEMS
    1. Next Council Meeting – March 23, 2024 – 8:30 AM,(if needed) April 09, 2024 – 7:00 PM,
    2. Penns Valley Regional Planning Meeting – March 26, 2024, Old Gregg School – 7:00 PM
    3. Millheim Planning Commission -March 26, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  April 02, 2024 – 7:00 PM – council room (if needed)
  15. ADJOURNMENT

2024-01-02 Council Minutes

MILLHEIM BOROUGH COUNCIL

                                                                                 225 EAST MAIN STREET          

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REORGANIZATIONAL MEETING

January 02, 2024

Mayor Steve Myers called the meeting to order with the pledging of allegiance at 7:00 PM. Council members in attendance: Robert Zeigler, Beth Cottrell, Katie Blume, Cecilia Gallup and Mayor Steve Myers also in attendance Secretary Denise Immel, and Treasurer Cim Besecker. Absent Nickelaus Engle and Solicitor John Miller.

Citizens Present: none

Mayor Myers asked the newly elected council members to stand and administered the Oath of Office to Robert Zeigler, Katie Blume and Beth Cottrell. After the swearing in ceremony Mayor Myers called for nominations for council president. Robert Zeigler nominated Katie Blume seconded by Cecilia Gallup. Mayor Myers asked for additional nominations, with no other nominations or objections all voted for Katie Blume for council president. President Blume asked for nominations for council vice president. Katie Blume nominated Robert Zeigler seconded by Cecilia Gallup, with no other nominations or objections all voted for Robert Zeigler for council vice president.

Robert Zeigler made a motion to accept the following appointments, seconded by Cecilia Gallup. Motion passed.

Building & Insurance Committee – Cecilia Gallup

Personnel Committee: Katie Blume

Sewer Committee: Beth Cottrell

Streets & Alleys: Robert Zeigler

Water Committee: Nickelaus Engle

Open Records Officer: Stephen Myers

President Pro-Tem: Stephen Myers

Fire Tax Committee: Cecilia Gallup

Beautification Committee: (Fountain Park) Patty Beckenbaugh

Cecilia Gallup made a motion to approve the December 12, 2023 minutes as presented, seconded by Robert Zeigler. Motion passed.

Code Enforcement/HARB/Planning Commission reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.

Employee Reports: none

New Action Items

Invoices: none

Cecilia Gallup made a motion to appoint Laron Horner as the Borough Sewer Enforcement Officer, seconded Robert Zeigler. Motion passed.

Robert Zeigler made a motion to appoint Richard Gallup, Vacancy Officer for the Borough, seconded by Beth Cottrell. Motion passed.

Robert Zeigler made a motion to appoint Kate Tosto, Real Estate Broker to the HARB committee, seconded by Cecilia Gallup. Motion passed.

Cecilia Gallup made a motion to appoint Robert Zeigler, to represent Millheim Borough on the Regional Planning committee, seconded by Beth Cottrell. Motion passed.

Beth Cottrell made a motion to appoint Robert Zeigler to represent the Millheim Borough on the Penns Valley Code Enforcement Agency board, seconded by Cecilia Gallup. Motion Passed.

Beth Cottrell made a motion to reappoint Dick Decker as our representative on the CCMPO coordinating committee, seconded by Cecilia Gallup. Motion passed.

Cecilia Gallup made a motion to inform CCMPO that Millheim Borough would like to consider Robert Zeigler, as a possible regional representative on the CCMPO technical committee, seconded by Beth Cottrell. Motion passed.

Cecilia Gallup made a motion to approve Katie Blume signing the engagement letter as presented by Baker Tilly, seconded by Beth Cottrell. Motion passed.

Robert Zeigler made a motion to appoint John R. Miller, III, Esquire as Borough Solicitor, seconded by Beth Cottrell. Motion passed.

Robert Zeigler made a motion to appoint Cim Besecker, Chief Administrative Officer for the Borough, seconded by Beth Cottrell. Motion passed.

Cecilia Gallup made a motion to remove Sherry Corman as a signer on all financial accounts associated with the Borough tax identification number and add Cim Besecker, along with Denise Immel, Katie Blume and Stephen Myers on all financial accounts associated with the Borough tax identification number, seconded by Robert Zeigler. Motion passed.

Old Action Items

Infrastructure updates: none

Streets and parking/ordinance:

Beth Cottrell made a motion to advertise Ordinance 277, providing for the ordaining and reaffirming the prior ordaining of all of the streets and alleys located in the Borough of Millheim, amending the names of some and codifying in one ordinance all of the public street and alleys in the Borough of Millheim and providing for the positing of signs identifying the same where necessary, seconded by Robert Zeigler. Motion passed.

Little League: no report

Secretary’s Report:

Statement of Financial Interest:

Statement of Financial Interests forms were distributed, please return by 02/13/2024.

Insurance contract:

Insurance contract for 2024 has been signed. Premium is over budget by $7,000.00. Our agent has provided us with a contract that they would like us to use when we contract work to companies. Council requested a conversation with solicitor before making any decisions.

Amending Agenda:

A recent court case –Coleman v. Parkland School Dist., — A.3d —, 2023 WL 7371857 (Pa. Cmwlth. Nov. 8, 2023) – has changed the understanding of how an agenda can be amended under the Sunshine Act. n this case the Commonwealth Court held that there are only three reasons listed in the Act that permit an agency to amend its agenda during a meeting.

Advertised agendas cannot be amended during a meeting except under the following circumstances:

          To handle an emergency

          To conduct business considered de minimis arising within 24 hours of the meeting and not            involving a contract or expenditure of funds.

          To handle de minimis business brought be a resident/taxpayer during the meeting that doesn’t require a contract or expenditure of funds.

Cecilia Gallup made a motion to adjourn, seconded by Beth Cottrell. Motion passed. Meeting adjourned at

_____________________________________

Denise Immel, Secretary

2024-02-13 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, February 13, 2024

7:00 PM

  1. MAYOR CALLS MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. COMMITTEE APPOINTMENTS
  4. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  5. APPROVAL OF MINUTES
  6. FINANCIAL REPORTS
  7. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
    1. Updates from Robert
  8. EMPLOYEE REPORTS
    1. Roads
  9.  NEW ACTION ITEMS
    1. Invoices
    2. Resolution 2024-01 – record destruction
    3. Fire company carnival request
    4. PV Triathlon request
    5. Appointments
    6. Mobile office hours – CPCA
  10. OLD ACTION ITEMS
    1. Infrastructure updates
      1. Dam weir
      2. Bridges
      3. Equalizer tank
      4. Water main replacement
    2. Ordinance #277 – streets and alleys
    3. Little League
    4. Pool updates
    5. Parking
  11. COMMITTEE & MAYOR REPORTS
  12. SECRETARY’S REPORT
    1. Tax Collection
    2. Funding Opportunities
    3. Resolution 2023-08 Suicide prevention to 2023-08A
  13. CITIZENS INPUT (comments limited to five(5) minutes)
  14. CALENDAR ITEMS
    1. Next Council Meeting – February 23, 2024 – 8:30 AM,(if needed) March 12, 2024 – 7:00 PM,
    2. Penns Valley Regional Planning Meeting – TBD
    3. Millheim Planning Commission – February 27, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  March 05, 2024 – 7:00 PM – council room (if needed)
  15. ADJOURNMENT

2023-12-12 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

December 12, 2023

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler,  Cecilia Gallup and Beth Cowher also in attendance Cim Besecker Borough Treasurer/Assistant Secretary, Sherry Corman Borough Treasurer/Assistant Secretary and Solicitor John Miller.  Absent Nickelaus Engle, Denise Immel, Borough Secretary and Mayor Steve Myers

Citizens present: Mike Hanson from Penns Valley Little League

A motion was made by Cecilia Gallup to approve the November 14, 2023 minutes, pending spelling corrections on Zeigler, Blume and Gallup, seconded by Robert Zeigler. Motion passed.

A motion was made by Robert Zeigler to approve the November 2023 financials as presented, seconded by Cecilia Gallup. Motion passed.

Code Enforcement/HARB/Planning Commission reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.

Employee Reports:

Cim Besecker accepted the treasurers position her start date was December 5, 2023.

Recycling bins have been distributed, a few residents didn’t want the bins and some wanted more than one. Within a few days all of the bins got sorted out. All equipment is ready for winter and mowers have been winterized. Christmas decorations were put up, including the Christmas tree at Fountain Park. The water fountain at the park has also been winterized.

The water plant is running smoothly.

Due to a loose hose on one of the membranes a high fecal count was received at the sewer plant. The hose is fixed and the plant is back to no-detect on fecal count.

The information from the new meter at the dam weir requires a lap top for downloading of information, the water plant does not have access to one. Robert Zeigler made a motion to allocate up to $1,500.00 for purchase of laptop and necessary programs, seconded by Beth Cowher. Motion passed.

New Action Items

Invoices

Beth Cowher made a motion to pay Buchart Horn invoice 122583 in the amount of $1,787.26 and invoice 122373 in the amount of $4,479.30 for services rendered on equalization tank, seconded by Cecilia Gallup. Motion passed.

Beth Cowher made a motion to pay Greenland Construction their third installment in the amount of $29,450.00 for services rendered on the plant screen and dam weir project, seconded by Cecilia Gallup. Motion passed.

Zoning board:

Robert Zeigler made a motion to appoint Jeff Stover solicitor for the zoning committee, seconded by Cecilia Gallup. Motion passed.

Article for website:

Ed Carter has requested the Borough publish his article entitled “How Your Small Enterprise Can Nourish Your Neighborhood” on the Millheim Borough webpage. Robert Zeigler made a motion to approve publication, seconded by Beth Cowher. Motion passed.

Staff reviews:

Katie Blume is meeting with each employee for a review. She is encouraging each one to attend training to enhance professional development.

Holiday items for review:

Robert Zeigler made a motion to give $100.00 to employees who have been with the borough since January 2023 and $50.00 to employee hired after July 2023 as a token of appreciation, seconded by Beth Cowher. Motion passed.

Direct deposit:

We have been notified that QuickBooks will be increasing from $1.75 per paycheck to $4.00 per paycheck. Robert Zeigler made a motion to continue with direct deposit at $4.00 per paycheck, seconded by Beth Cowher. Motion passed.

LST contract:

Our current contract with Centre Tax Agency for Local Services Tax (LST) collection services is set to expire on December 31, 2023. Beth Cowher made a motion to renew the contract as presented, seconded by Cecilia Gallup. Motion passed.

Tax resolution:

Robert Zeigler made a motion to adopt Resolution 2023-12 levying the tax rate for the year 2024 at the same rate of 4.00 mills on the value of real property located with the Borough of Millheim, seconded by Cecilia Gallup. Motion passed.

Old Action Items

Infrastructure updates:

Dam weir:

Contractor has returned and completed the installation of the metering device at the dam. A substantial Completion Inspection will be performed and punch list created of incomplete work and then the project will be ready for final payment.

Liquid Fuels:

The application for funding from Centre County has been denied.

Bridge project:

The final design of the bridge footing that will support the bridging structure is being completed. Once completed we will proceed to the bidding phase. The plan is to bid this work this winter and award immediately to allow the shop fabrication work to take place prior to a time when field conditions are suitable.

Equalization tank:

Buchart Horn is currently working with a controls group to ensure the proper control phasing of the pump station and the tank. Once completed they will finalize the design for operator review. They have reached out to the operator to confirm the models of pumps and the pumping station to finalize the control design of the tank. They are also are preparing the DEP Permit Application to have this treatment added to the plant.

2024 LSA Grant:

The LSA Grant application was submitted on behalf of the Borough. The project submitted is to replace the old main water line along North Street.

2024 Multimodal grant open:

This grant is set to expire on June 30, 2024. This grant is for $300,000 and no funds have been drawn down. Beth Cowher made a motion to request an extension for another year (June 2025) to complete the project, seconded by Robert Zeigler. Motion passed.

VCBA update:

Summerfest is scheduled for July 27 and July 18, 2024. VVCBA is researching the possibility of closing Penn Street from Race Street to Mill Street for vender booths. They are also researching a Halloween parade and Christmas parade.

Streets and parking:

After review of the road descriptions, Robert Zeigler made a motion to have Solicitor Miller draft the ordinance for ordained streets in the Borough, seconded by Cecilia Gallup. Motion passed.

Little League:

Penns Valley Little League presented a proposal to renovate the old gymnasium into an indoor training area for players. This would include batting cages and pitching mound. PVLL is willing to supply labor and materials for the project. Robert Zeigler made a motion to have Solicitor Miller draft a lease for the use of the space, lease to include a clause prohibiting PVLL from renting the space to other organizations, labor and materials will be used as rental fee, seconded by Beth Cowher. Motion passed.

Pool/Recreation:

A proposal for inspection of the swimming pool has been received, $6,750.00. The swim team has researched the cost of a feasibility study for the pool cost would be around $15,000.00, they are also considering the possibility of running Penns Valley Park and Rec Association. Grants are being investigated. Discussion was held on forming a Recreational Authority.

All believe the pool is a valuable part of Penns Valley and we need to try to find a way to save.

Center Street Ordinance:

Robert Zeigler made a motion to adopt Ordinance 276 amending Chapter 15, part 3, section 305 of the Millheim Borough Code of Ordinances by prohibiting parking, standing or stopping of vehicles on the north side and the south side of the right-of-way of Center Street from Penn Street to Water Street, seconded by Beth Cowher. Motion passed.

Secretary’s Report – no report

Cecilia Gallup made a motion to adjourn, seconded by Beth Cowher. Motion passed. Meeting adjourned at 8:15 PM.

_____________________________________

Denise Immel Secretary/Assistant Treasurer

2024-01-02 Council Agenda

MILLHEIM BOROUGH COUNCIL

Reorganizational Meeting Agenda

Tuesday, January 02, 2024

7:00 PM

  1. MAYOR CALLS MEETING TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. SWEARING IN OF NEW COUNCIL MEMBERS
  4. MAYOR REQUESTS NOMINATION OF COUNCIL OFFICERS (President takes over)
  5. COMMITTEE APPOINTMENTS
  6. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  7. APPROVAL OF MINUTES
  8. FINANCIAL REPORTS
  9. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  10. EMPLOYEE REPORTS
  11.  NEW ACTION ITEMS
    1. Invoices
    2. Review board/commission appointments
    3. Auditor engagement letter 
    4. Appoint Solicitor
    5. Appoint Chief Administrative Officer
    6. Account Signers
  12. OLD ACTION ITEMS
  1. Infrastructure updates
    1. Dam weir
    2. Liquid Fuels
    3. 2024 LSA Grants
    4. 2024 Multimodal Grants open
  2. Streets and parking/ordinance 
  3. Little League
  1. COMMITTEE & MAYOR REPORTS
  2. SECRETARY’S REPORT
    1. Statement of Financial Interest
    2. Insurance-contract
    3. Amending agendas
  3. CITIZENS INPUT (comments limited to five(5) minutes)
  4. CALENDAR ITEMS
    1. Next Council Meeting – January 19, 2024 – 8:30 AM,(if needed) February 13, 2024 – 7:00 PM,
    2. Penns Valley Regional Planning Meeting – TBD
    3. Millheim Planning Commission – January 23, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  February 06, 2024 – 7:00 PM – council room (if needed)
    5. Zoning – January 08, 2024 – 6:00 PM – council room
  5. ADJOURNMENT

2023-11-14 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

November 14, 2023

Katie Blume called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Robert Zeigler, Nickelaus Engle, Cecilia Gallup also in attendance Denise Immel Borough Secretary/Assistant Treasurer, Sherry Corman Borough Treasurer/Assistant Secretary and Solicitor John Miller.  Absent Beth Cowher and Mayor Steve Myers

Citizens present: Chris Evans and Mike Hanson from Penns Valley Little League and Beth Cottrell

Citizens input: Penn’s Valley Little League would like to work on an agreement with the Millheim Borough for the use of the gymnasium located in the Borough building basement. The proposed use would be for indoor batting cages and Penns Valley Little League would supply labor and supplies for the work. Katie Blume requested Penns Valley Little League present a written proposal of all improvement they would like to do for council to consider.

A motion was made by Cecilia Gallup to approve the October 10, 2023 minutes as presented, seconded by Robert Zeigler. Motion passed.

A motion was made by Robert Zeigler to approve the August 2023 financials as presented, seconded by Cecilia Gallup. Motion passed.

Code Enforcement/HARB/Planning Commission reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.

Katie Blume made a motion to appoint Bradley Johnstonbaugh ll to a three year term on the Millheim zoning committee Curt DeSousa to a 2 year term on the zoning committee and William Wolfe to a one year term on the zoning committee. Seconded by Robert Zeigler, Motion passed

Employee Reports:

Brush and leaf collection has started and we will be collecting leaves through the week of November 13, 2023. Beginning of the month the new zero turn mower was ordered and picked it up a week later at Hoover Tractor Mowing is winding down and borough properties are being cleaned up for the winter months. Christmas decorations are ready to be put up, and will be done after Thanksgiving. A lift will need to be rented again this year to hang the decorations.

 Penns Valley Little League reached out about using the Gym space, a meeting was held with them and they should be presenting their proposal.

Moving further into November the equipment will be winterized. With the purchase of the zero turn the Steiner tractors have already been winterized for fall clean up and winter snow removal.  

Our road crew feels it would be in the best interest to start paving some roads. Just trying to get some sections done a little at a time. More complaints are being received from residents on the condition of local roads.

The water plant had an inspection of October 27, 2023 with no new findings. On November 02, 2023, a major leak was discovered on Church Street, notification came in at 4:00AM, located by 7:45AM, and fixed by 10:30 AM. No residents were affected by the leak as water was rerouted. The leak totaled 140 gallons per minute or 200,000 gallons per day.

A request for the purchase of a manual fork lift, to be used to move chlorine canisters was presented to council. The maintenance crew and water operator currently move these by hand, risking back injuries or other physical injury. Robert Zeigler made a motion to purchase a Dayton manual Fork-Over Stacker for $1,200.00, seconded by Nickelaus Engle. Motioned passed.

Storage space for new equipment was discussed with no decisions at this time.

Cecilia Gallup made a motion to place an ad in the Bargain Sheet advertising our back hoe, cub cadet and dehumidifier for sale thru the sealed bid process, seconded by Robert Zeigler, Motion passed.

Robert Zeigler made a motion to donate the office copier to a non-profit organization, seconded by Nickelaus Engle. Motion passed.

Road paving was discussed with Hillcrest Avenue and Cherry Street mentioned as possibilities as it is believed these both qualify under as liquid fuels roads.

New Action Items

Invoices:

Robert Zeigler made a motion to pay Pennsylvania rural water membership dues in the amount of $529.00, seconded by Nickelaus Engle. Motion passed.

Robert Zeigler made a motion to pay Pennsylvania State Association of Boroughs membership dues in the amount of $228.00 along with the Pennsylvania State Association Boroughs plus program training subscription in the amount of $450.00, seconded by Cecilia Gallup. Motion passed.

A motion was made by Cecilia Gallup to pay invoice 120928 in the amount of $575.00 to Buchart Horn for professional services rendered on plant screen and dam weir, seconded by Robert Zeigler. Motion passed.

Budget:

A motion was made by Robert Zeigler to approve and adopt the 2024 budget for the Millheim Borough as advertised, seconded by Nickelaus Engle. Motion passed.

Solvency Fee: not needed

APPI-Constellation:

A motion was made by Robert Zeigler to discontinue the contract with Constellation that provides the electrical power to the Borough and return to West Penn Power effective December 31st 2023 seconded by Nickelaus Engle. Motion passed.

Resolution 2023-10 Fire Company:

Robert Zeigler made a motion to adopt resolution number 2023-10 authorizing the expenditure of $2,746.32 from the funds collected from the fire tax to the Millheim Fire Company for truck loan payments, seconded by Cecilia Gallup. Motion passed.

Treasurer’s Position:

Robert Zeigler made motion to accept the resignation of Sherry Corman as treasurer, effective December 31st 2023 seconded by Cecilia Gallup. Motion passed.

Following the recommendation from the Personnel Committee, Robert Zeigler made a motion to offer the treasurer’s position to Cim Besecker, with a probationary salary of $15.00 per hour following the 90 day probationary period, salary will be raised to $16.00 per hour. Should Ms. Besecker decline the position the same offer will be made to Brenda Burd seconded by Cecilia Gallup. Motion passed. 

Meeting dates:

Robert Zeigler made a motion to approve the Millheim Borough Council meetings, Millheim HARB committee meetings and the Millheim Planning Commission meeting as presented, seconded by Cecilia Gallup. Motion passed.  

Sewer License Bonus:

Robert Zeigler made a motion to issue Justin Kerstetter his $500.00 bonus from the sewer funds for passing the final sewer exam, as per previously agreed, seconded by Nickelaus Engle. Motioned passed.

Old Action Items

Infrastructure updates:

Solar at Sewer:

Construction is expected to begin in early December. The racking installation will begin on 12/11/2023,   with the trenching and access roads completed the week prior.

Dam weir:

Greenland Construction is progressing with the work, and it is nearly complete. The meter and level sensor still need to be installed. The delivery date for the meter is still undetermined, and Greenland is hearing that it will ship December 6th. 2023 Greenland construction has submitted an application for payment number two in the amount of $11,875.00. Cecilia Gallup made a motion to approve payment to Greenland Construction in the amount of $11,875.00, seconded by Robert Zeigler. Motion passed.

Liquid fuels – bridge project:

A site meeting was held on April 2023 with a bridging company. Buchart Horn is still waiting on their final proposal for pricing. The plan is to bid this work this winter and award immediately to allow the shop fabrication work to take place Prior to a time when field conditions are suitable. Nothing has changed since October’s report.

Equalization tank:

Buchart Horn is currently working with a controls group to ensure the proper control phasing of the pump station and the tank. A DEP permit application is needed to have this treatment added to the plant. Robert Zeigler made a motion to have Buchart Horn prepare the permit application for the equalization tank, seconded by Cecilia Gallup. Motion passed.

LSA Grant application:

CFA has opened the LSA grant program with applications being accepted until November 30 the 2023. Buchart Horn has prepared Resolution 2023-11, requesting a Statewide Local Shares Assessment grant for $900,000.00 from the Commonwealth Financing Authority to be used for the North Street Water. Main Replacement Project. The resolution also designates Katie Bloom Council President and Nicholas Engel Council vice president as the officials to execute all documents and agreements between Millheim Borough and the Commonwealth financing authority to facilitate and assist in obtaining the requested grant. Robert Zeigler made a motion to adopt Resolution 2023-11 as presented, also authorizing the payment of the $100 application fee, seconded by Nickelaus Engle, Motion passed.

Streets:

A motion was made by Robert Zeigler to divide Stover Avenue into E Stover Avenue from Pine Street to Sycamore Street and W Stover Avenue from North High Street to dead end, seconded by Cecilia Gallup. Motion passed.

A motion was made by Robert Ziegler. To have Second and Third Street signs with letters instead of numbers, seconded by Cecilia Gallop. Motion passed.

Katie Blume-yes

Robert Zeigler- yes

Cecilia Gallup- yes

Nickelaus Engle- nay

Center Street parking:

Robert Zeigler made a motion to approve the advertising of the ordinance Amending Chapter 15, Part 3, Section 305 of the Millheim Borough Code of Ordinance by prohibiting the parking, standing or stopping

of vehicles on the north side and the south side of the right-of-way of Center Street, from Penn Street to Water Street, seconded by Nickelaus Engle. Motion passed. Solicitor Miller will advertise. 

Little League:

Proposal requested.

Pool/Recreation:

The condition of the Soldier and Sailors Memorial pool is deteriorating quickly. The pool is basically dying. There is crumbling concrete, pipes under the pool are leaking and no funds are available to cover all the repairs required. Currently the property is owned by the Millheim Lions Club. Solicitor Miller will

Perform a deed search trying to track if there are any clauses about ownership reverting back to any organization or company. Robert Ziegler will do research on the cost of a feasibility study for maintaining and operating of a pool at Soldier and Sailors Memorial Park.

Secretary’s Report

Claren Court

Brookside homes has been contacted to supply a legal description of the road in Claren Court. This is the first step in having the road transferred to the Millheim Borough.

CD Renewals:

Three accounts are up for renewal with Mifflinburg Bank. They will offer a 12 month rate of 5.30% with no penalties for early withdrawals. First National Bank will offer 4.80%. Robert Zeigler made a motion to keep the accounts at Mifflinburg Bank provided we can do deposits as well as withdrawals, second by Nickelaus Engle. Motion passed.

PennVest Transfer:

Robert Zeigler made a motion to transfer $13,237.00 from the water fund checking to the water project construction account (PennVest) to cover loan payments for 12 month, seconded by Cecilia Gallup. Motion passed.

Tax Collector rent:

The Borough tax collector has been paying $100.00 rent to the Borough for the use of the Borough office. This space is used for 12 nights a year totaling, 24 hours a year.  Robert Zeigler made a motion to void any rental agreement between the Millheim Borough and the Millheim Borough Tax Collector effective with tax year 2023, seconded by Nickelaus Engle. Motion passed.

Nickelaus Engle made a motion to adjourn, seconded by Cecilia Gallup. Motion passed. Meeting adjourned at 9:15 PM. 

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Denise Immel Secretary/Assistant Treasurer