Author: Secretary

2024-06-21 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

June 21, 2024

Council members in attendance: Nickelaus Engle and Robert Zeigler

No meeting held – quorum not present

Attached are discussion items between Nickelaus Engle and Robert Zeigler

2024-06-11 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

June 11, 2024

Robert Zeigler called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Nickelaus Engle, Beth Cottrell and Cecilia Gallup. Also in attendance, Mayor Steve Myers,

Denise Immel Borough Secretary, Cim Besecker Borough Treasurer and Solicitor John Miller.  Absent Katie Blume.

Citizens present: David Grubb, Amanda Mitchell and Amber May. Also John Segursky representing Buchart Horn

Citizens input: Mr. Grubb presented his proposal for a fireworks display for the 4th of July at the Millheim Fire Company grounds. This is an event that he has presented every year for members of the community to enjoy. He requested permission from Borough Council to hold the 4th of July fireworks event within borough limits. Cecilia Gallup made a motion to amend the agenda adding Mr. Grubbs request for fireworks approval, seconded by Nickelaus Engle. Motion passed. Cecilia Gallup made a motion to grant Mr. Grubb permission to hold the 4th of July fireworks display within the borough limits with the following conditions, all PA statues, in regard to fireworks must be met, and liability insurance must be obtained and presented to Millheim Borough office as well a copy of the permission letter from the Fire

Company, seconded by Beth Cottrell. Motion passed.

A motion was made by Beth Cottrell to approve the May 24, 2024 minutes as presented, seconded by Cecilia Gallup. Motion passed.

A motion was made by Nickelaus Engle to approve the May 2024 financials after changing the Jersey Shore Sewer loan balance from $4,019,322.43 to $1,019,422.43 to correct typo, seconded by Beth Cottrell. Motion passed.

Code Enforcement/HARB/Planning Commission reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.

Employee Reports

Mowing season has officially begun. The new solar project has been completed, adding this to the existing mowing, the Borough now maintains 15 acres of property. A few new homes have been constructed and hooked up to the town water. Street sweeping has been completed.

New Action Items

Invoices: none

Fee Resolution 2024-03:

Beth Cottrell made a motion to adopt Resolution 2024-03 establish a fee schedule to accompany the filing of certain applications to the Borough and for the issuance of various permits by the Borough as authorized and required by certain ordinances or resolutions of the Borough, seconded by Nickelaus Engle. Motion passed.

Long Lane:

Millheim Borough received an email expressing concerns with the speeding on Long Lane. Residents states a safety issue for walker, joggers, bicyclist and children at play.  After some discussion it was agreed to move our digital speed signs from North Street and Penn Street to Long Lane.

Pride Month Resolution 2024-04:

Cecilia Gallup made a motion to adopt Resolution 2024-04, recognizing and supporting LGBTQ+ Pride Month June 2024, seconded by Beth Cottrell. Motion passed.

Solar siting:

PV Code has received requests for information on the Boroughs interpretation of the term “Essential Services” as it is defined in the Borough Zoning Ordinance specifically as it applies to the installation of a Principal Solar Energy System1 (“PSES”).  Our ordinance is a bit outdated as it does not specifically address solar fields. Robert Zeigler will speak with code for recommendations on updating the ordinance.

The EADS road assessment:

Council is researching firms with capabilities of completing a road assessment for Borough roads. Giving Council the ability to prioritize road work.

Town Clock:

The steeple housing the town clock is in dire need of repair or demolition. Calvary Church is asking for assistance. Council spoke on grant possibilities and will request estimates for Calvary Church to repair the steeple.

Union Cemetery:

Millheim Borough will assess the cost of cleaning and repairing or resetting tombstones.

Security cameras:

Concerns have been voiced on how secure locations owned by the Borough are. Estimates will be gathered for security cameras at the sewer plant, water plant and maintenance area. Robert Zeigler will pursue grant funding opportunities.

Month art meeting:

Council has received a request to use of Fountain Park for a monthly meeting of artists to come together to paint. Beth Cottrell made a motion to approve the request with the conditions that the property is not damaged and all waste is properly disposed of, seconded by Nickelaus Engle. Motion passed.

Old Action Items

Community Yard Sale:

A motion was made by Cecilia Gallup to authorize community yard sales June 13th, June 14th and June 15th with no permits required, seconded by Nickelaus Engle. Motion passed.

VCBA update:

Beth Cottrell made a motion authorizing Millheim Borough to act as the pass thru for grant funding for VCBA, seconded by Nickelaus Engle. Motion passed.

Infrastructure updates:

Screen Replacement:

Buchart Horn has been on site and reviewed the work and has no issues for the contractor to repair or complete. Final paperwork is being prepared before we can complete final payment.

DCED Multimodal Grant Bridge Project:

Buchart Horn is working with Chilton Design to finalize the plans for bidding. They have not had any activity with Chilton at this point.

WWTP Project – Equalization Tank:

Buchart Horn is preparing the DEP Permit Application. The application required signature by the Borough. Permit to be submitted prior to June 21

Raw Water Main Replacement:

Buchart Horn was on site on May 22, 2024 to collect data to establish the base mapping for the project.

Elk Creek LT2 Permit:

Buchart Horn is working with Justin Kerstetter to complete the permit submission indicating the methodology that will be used the water plant to meet the requirements of Elk Creek as a water source. As Buchart Horn’s involvement with this permit has grown they have an agreement for services to complete the submission and provide support through approval in the amount of $2,500.00 Nickelaus Engle made a motion the Elk Creek LT2 Permit application authorizing Robert Zeigler to sign the Elk Creek LT2 Permit application agreement, seconded by Beth Cottrell. Motion passed.

CFA Multimodal Transportation Fund Grant (DCED):

This funding application for Mill Street is due July 31, 2024. Buchart Horn will present at the July meeting a resolution to apply and a letter of commitment to match funds. This application requires a $100 fee as well.

Race Aly:

Millheim Borough has received a grant thru Centre County Conservation District’s Dirt, Gravel and Low Volume Road Maintenance Project (DGLVR) awarding funds to improve the surface of Race Aly. Nickelaus Engle made a motion authorizing Robert Zeigler to sign the contract provided modifications to the application could be made, seconded by Beth Cottrell. Motion passed.

Codification update:

The estimate for codification from American Legal Publishing has been received, cost can range between $900.00 and $1,500.00 for the 55 pages this is higher than previously approved. Beth Cottrell made a motion to amend the motion made on May 14, 2024 raising the allowed cost from $1,000.00 to $1,750.00, seconded by Cecilia Gallup. Motion passed.

Friday morning community session:

Nickelaus Engle proposed using the scheduled Friday meeting dates as a work session, inviting residents in to speak on issues and concerns they have within the borough, possibly serve coffee and doughnuts. Solicitor Miller reminded council that an agenda would need to be posted as well as minutes taken. Council agreed to meeting, with Nickelaus Engle organizing and running meeting.

Community work program: no update

Secretary’s Report

Zoning Board will render final decision on variance for vacant lot at the corner of Pine Street and East Main Street on Thursday June 20, 2024 at 6PM in council chambers.

We are still missing approximately 15 responses from the property information requests. One Mailing was sent with two follow up emails. I will send one final email request, council will need to decide when or if to schedule inspections.

Nickelaus Engle made a motion to adjourn, seconded by Beth Cottrell, Motion passed. Meeting adjourned at 9:05 PM.

______________________________________________

Denise Immel, Borough Secretary

2024-07-09 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Amended Agenda

Tuesday, July 9, 2024

7:00 PM

  1. MEETING CALLED TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
    1. Long Lane update
    2. Sewer plant
  8.  NEW ACTION ITEMS
    1. Invoices
    2. Miles Township request – fire police
    3. Breezeline contract
    4. Zoning ordinance request
    5. Open forum updates
    6. Founders Fest
    7. Parks and parking
    8. Water mitigation
    9. Riff Raff
  9. OLD ACTION ITEMS
    1. EADS Group assessment
    2. VCBA Update
    3. Infrastructure updates
      1. Dam weir
      2. Bridges
      3. Equalizer tank
      4. Water main replacement
      5. Mill St
      6. Race Alley
    4. Mobile office hours
    5. Town Clock
    6. Solar siting
    7. Union Cemetery 
  10. COMMITTEE & MAYOR REPORTS
  11. SECRETARY’S REPORT
    1. Monthly art meeting
    2. Park Road
  12. CITIZENS INPUT (comments limited to five(5) minutes)
  13. CALENDAR ITEMS
    1. Next Council Meeting – July 19, 2024 -8:30 AM, (if needed), August 13, 2024 – 7:00 PM,
    2. Penns Valley Regional Planning Meeting – July 23, 2024, Old Gregg School – 7:00 PM
    3. Millheim Planning Commission -July 30, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  August  06, 2024 – 7:00 PM – council room (if needed)
  14. ADJOURNMENT

2024-06-21 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Friday, June 21, 2024

8:30 AM

  1. WORK SESSION CALLED TO ORDER
  2. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  3.  NEW ACTION ITEMS
  4. OLD ACTION ITEMS
  5. CITIZENS INPUT (comments limited to five(5) minutes)
  6. CALENDAR ITEMS
    1. Next Council Meeting – July 06, 2024 -7:00 PM, July 16, 2024 – 8:30 AM, (if needed),
    2. Penns Valley Regional Planning Meeting – July 23, 2024, Old Gregg School – 7:00 PM
    3. Millheim Planning Commission -June 25, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  July 02, 2024 – 7:00 PM – council room (if needed)
  7. ADJOURNMENT

2024-05-14 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

May 14, 2024

Robert Zeigler called the meeting to order at 7:00 PM with the pledge of allegiance. Council members in attendance: Nickelaus Engle, Beth Cottrell and Cecilia Gallup. Also in attendance, Denise Immel Borough Secretary, Cim Besecker Borough Treasurer and Solicitor John Miller.  Absent Katie Blume and Mayor Steve Myers.

Citizens present: Kathy Highbaugh, Millheim Borough Tax Collector and Amber May

Citizens input: Ms. May questioned the possibility of doing a no mow May next year using the State College Borough guidelines. Asked to remind council the beginning of 2025.

A motion was made by Cecilia Gallup to approve the April 09, 2024 and April 19, 2024 minutes as presented, seconded by Beth Cottrell. Motion passed.

A motion was made by Nickelaus Engle to approve the April 2024 financials as presented, seconded by Beth Cottrell. Motion passed.

Code Enforcement/HARB/Planning Commission reports:

The Code Enforcement report was reviewed with no questions or comments. No reports from HARB or the Planning Commission.

Employee Reports

Brush and leaf clean was completed this month Mowing and trimming all of borough properties is being done as needed, with roadside trimming to begin soon. A meeting was held with Jacob Confer for an estimate on new handicap accessible ramps for the building. We are still waiting on his quote. Center County Vinyl looked at all of the windows for the building that need replaced and gave a quote at $13,979.26 for the majority of the windows, along with another $3,419.11 for the remainder. That price was also part of B.C. Home Improvement’s quote to redo the Borough Building unused room at roughly $22,676.20. T&B Medical was contacted for new electric handicap chair lifts and they were quoted at a start point of $6,500 for one.

The Center St. and Water St. sidewalk project has been completed. Also completed the parking addition to the lot. Projects looking to be completed this summer are replace a drain on West St. Fix the drain on Pine St. Re-Surface the entrance to Pine St. Top off the Playground with some more mulch, add more river stone to the municipal lot island and redo the front of the Borough Building with river stone and new wooden edging around designated area.

Heating Unit:

 With all the work that has been done on the GEO Thermal unit Cecilia Gallup made a motion to forgo spending $500.00 for a routine check, seconded by Nickelaus Engle. Motion passed.

New Action Items

Invoices: none

Loan payments:

Beth Cottrell made a motion to transfer funds as needed to pay the Jersey Shore bi annual loan payment, seconded by Nickelaus Engle. Motion passed.

Tax Collector update and over/under:

Kathy Highbaugh advised council that a right to know request has been submitted to Centre County by the tax collectors association requesting to know the process used to obtain proposals and the proposal received.

Ms. Highbaugh requested a formal motion as to the over/under payment accuracy on tax payments. Nickelaus Engle made a motion to set the over under payment amount at $2.00, seconded by Beth Cottrell. Motion passed.

Codification of records:

Codification of ordinances should take place about every three years. This also keeps information updated on our web page, codification was last done thru December of 2022. Beth Cottrell made a motion to authorize spending up to $1,000.00 for codification, seconded by Cecilia Gallup. Motion passed.

Swim team:

The Penns Valley Penguins are asking for financial assistance to support the team and the pool. At the advice of our solicitor no donation will be made.

DCED grants:

NIckelaus Engle made a motion to pursue a grant through DCED to be used for the repair of the Mill Street bridge, seconded by Cecilia Gallup. Motion passes.

Beth Cottrell made a motion to pursue a grant through DCED to be used for recreation and tourism, seconded by Nickelaus Engle. Motion passed.

CPI and Community works:

Cost has been received for picnic tables and benches for Fountain Park. The community works program thru Rockview State Prison is once again accepting applications. Various project within the borough will qualify. Application to be submitted.

Old Action Items

Infrastructure updates:

Dam Weir 

Buchart Horn has been on site and reviewed the work and have no issues for the contractor to repair or complete. They are preparing final paperwork before we can complete final payment. No new update since April.

Bridges:

Buchart Horn is working with Chilton Design to finalize the plans for bidding. They have not had any activity with Chilton at this point.

Equalization tank:

Buchart Horn has prepared the DEP Permit Application. The application requires a signature by the Borough.

Cecilia Gallup made a motion to authorize Katie Blume to sign said permit and to pay the $500.00 permit fee, seconded by Beth Cottrell. Motion passes.

Raw Water Main Replacement:

Buchart Horn will begin the design and permitting of this project.

Elk Creek LT2 Permit:

Buchart Horn is working with Mr. Kerstetter to complete the permit submission indicating the methodology that he will use at the water plant to meet the requirements of Elk Creek as a water source.

EDU discussion:

Letters have been sent to businesses and various landlords to verify the accuracy of the existing EDU structure for their buildings. Responses are due by May 31, 2024.

Penns Valley Regional Planning:

Long term planning issues are being discussed to tie in with Centre County transportation. Topics discussed so far are, flooding issues, buggy traffic, bicycle, ATV and walking safety.

Committee and Mayor Reports: none

Secretary’s Report

Zoning:

The zoning hearing scheduled for May 20, 2024 has been rescheduled per the request of Chad Shirey.

Mr. Shirey has agreed to waive any time frame infringements and to pay for the additional advertising.

Discussion was held on adopting fees for variance requests, following examples from our surrounding townships. Solicitor Miller will draft a resolution for presentation at the June meeting.

Water usage:

There has been an uptick in water usage over the past months. Residents have been contacted. Topping off pools is being done with no notification to the borough.

Robert Zeigler made a motion to adjourn, seconded by Beth Cottrell. Motion passed. Meeting adjourned at 8:30.

_______________________________________________

Denise Immel, Borough Secretary

2024-06-11 Amended Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Amended Agenda

Tuesday, June 11, 2024

7:00 PM

  1. MEETING CALLED TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)

     A. Fireworks  

  1. APPROVAL OF MINUTES
  2. FINANCIAL REPORTS
  3. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  4. EMPLOYEE REPORTS
  5.  NEW ACTION ITEMS
    1. Invoices
    2. Fee Resolution 2024-03
    3. Long Lane 
    4. Pride Month Resolution 2024-04
    5. Solar siting
    6. The EADS Group assessment 
    7. Town Clock
    8. Union Cemetery
    9. Security cameras
    10. Monthly art meeting
  6. OLD ACTION ITEMS
    1. Community Yard Sale
    2. VCBA Update
    3. Infrastructure updates
      1. Dam weir
      2. Bridges
      3. Equalizer tank
      4. Water main replacement
      5. Mill St
      6. Race Alley
    4. Codification update
    5. Friday morning community session
    6. Community work program
  7. COMMITTEE & MAYOR REPORTS
  8. SECRETARY’S REPORT
    1. Solar credit 
  9. CITIZENS INPUT (comments limited to five(5) minutes)
  10. CALENDAR ITEMS
    1. Next Council Meeting – June 21, 2024 -8:30 AM, (if needed), July 09, 2024 – 7:00 PM,
    2. Penns Valley Regional Planning Meeting – July 23, 2024, Old Gregg School – 7:00 PM
    3. Millheim Planning Commission -June 25, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  July 02, 2024 – 7:00 PM – council room (if needed)
  11. ADJOURNMENT

2024-06-11 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, June 11, 2024

7:00 PM

  1. MEETING CALLED TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. CITIZENS INPUT (for items not included on the agenda, comments limited to five(5) minutes)
  4. APPROVAL OF MINUTES
  5. FINANCIAL REPORTS
  6. CODE ENFORCEMENT/HARB/PLANNING COMMISSION REPORTS
  7. EMPLOYEE REPORTS
  8.  NEW ACTION ITEMS
    1. Invoices
    2. Fee Resolution 2024-03
    3. Long Lane 
    4. Pride Month Resolution 2024-04
    5. Solar siting
    6. The EADS Group assessment 
    7. Town Clock
    8. Union Cemetery
    9. Security cameras
    10. Monthly art meeting
  9. OLD ACTION ITEMS
    1. Community Yard Sale
    2. VCBA Update
    3. Infrastructure updates
      1. Dam weir
      2. Bridges
      3. Equalizer tank
      4. Water main replacement
      5. Mill St
      6. Race Alley
    4. Codification update
    5. Friday morning community session
    6. Community work program
  10. COMMITTEE & MAYOR REPORTS
  11. SECRETARY’S REPORT
  12. CITIZENS INPUT (comments limited to five(5) minutes)
  13. CALENDAR ITEMS
    1. Next Council Meeting – June 21, 2024 -8:30 AM, (if needed), July 09, 2024 – 7:00 PM,
    2. Penns Valley Regional Planning Meeting – July 23, 2024, Old Gregg School – 7:00 PM
    3. Millheim Planning Commission -June 25, 2024 – 7:00 PM – council room (if needed)
    4. HARB –  July 02, 2024 – 7:00 PM – council room (if needed)
  14. ADJOURNMENT

2024-04-19 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

April 19, 2024

Katie Blume called the meeting to order at 8:30 AM. Council members in attendance: Robert Zeigler and Nickelaus Engle. Also in attendance, Cim Besecker Borough Treasurer and Denise Immel Borough Secretary.  Absent Cecilia Gallup, Beth Cottrell and Mayor Steve Myers.

Citizens present: none

New Action Items

Invoices: none

A request has been received from the owner of 102 Penn Street to have Children at Play signs erected at the intersection of Penn Street and South Street also at South Street and West Street. Robert Zeigler made a motion to honor the request and instruct Borough crew to order and install the signs, seconded by Nickelaus Engle. Motion passed.

Variance fees:

As variance request have become more costly and as neighboring municipalities have in place a fee schedule for various requests it has become necessary to review the probability of a resolution covering the various fees for the Borough. Robert Zeigler made a motion to have a draft resolution prepared, seconded by Nickelaus Engle. Motion passed. Ms. Immel will gather information and consult with council to aid in preparing draft.

Old Action Items

Update on building grant:

Mr. Zeigler reported that the estimates received do not meet the minimum grant requirement.

Little League Lease:

Tabled, no representation for league  

EDU survey discussion:

The updated draft letter and survey were reviewed. Request was made to add a return by date allowing 30 days for return and an additional information line. Robert Zeigler made a motion to approve the letter and survey be mailed upon completion of requested information, seconded by Nickelaus Engle. Motion passed.

Nickelaus Engle made a motion to adjourn, seconded by Robert Zeigler. Motion passed. Meeting adjourned at 9:00 AM.

______________________________________

Denise Immel, Borough Secretary