Author: Secretary

Agenda – February 22, 2019

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Friday, February 22, 2019

8:30 A.M

  1. REGULAR COUNCIL MEETING CALL TO ORDER – MAYOR
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. CODE ENFORCEMENT/ HARB / PLANNING COMMISSION REPORTS
  • EMPLOYEE REPORTS 
  • NEW ACTION ITEMS
  1. Uni-Tec – water line project update and invoices.
  2. Uni-Tec – NPDES permit.
  3. Nittany Engineering – Pisano Winery
  4. APPI representative – electricity consultant.
  5. Approval of part-time employee and subcontractor.
  6. Approve Planning Commission replacement.
  7. Radar Speed Control Signs
  8. Tax Exoneration List
  9. Office Reorganization Assistance
  • OLD ACTION ITEMS
  1. Web site update/Social media
  2. Three-year planning considerations.
  3. Fund balance transfers/ CD rates.
  4. HAMA
  • COMMITTEE and MAYOR’S REPORTS
  • Regional Planning
  •  
  • APPROVAL of MINUTES – December 12 & 27, 2017, January 02 & 19, 2018, January 8, 2019.
  • JANUARY FINANCIAL REPORTS
  • SECRETARY’S REPORT
  • MISC. COMMENTS AND CALENDAR ITEM
  • Next Council Meetings –March 12, 2019 – 7:00 p.m.
  • Regional Planning Meeting – March 18, 2019 – 7:00 p.m.
  • Millheim Planning Commission Meeting – February 26, 2019 – 7:00 p.m. – Council Room (if needed).
  • HARB – March 5, 2019 – 7:00 p.m.– Code Enforcement Office (if needed).
  • ADJOURNMENT

This meeting is being recorded for minute taking purposes only.

Regular Meeting – December 11, 2018

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REGULAR MEETING

December 11, 2018

President Al Ilgen called the meeting to order with the pledging of allegiance at 7PM. Council members in attendance: Al Ilgen, Ed Bowman, Robert Zeigler, Beth Cowher, Patty Beckenbaugh, Mayor Lauralee Snyder, Denise Immel and Solicitor John Miller. Also in attendance Roger Mays, representing Uni-Tec. Michelle Grove and Andy Pisano.

Citizens Input:   None

Code Enforcement/HARB/Planning Commission:

Reports are included in council packets, reviewed with no questions.

Employee Reports:

Maintenance report is included in council packet, reviewed with no questions.

New Actions Items:

Michelle Grove spoke on the proposed new web page she is designing for the Millheim Borough. Her goal is to have an updated web site that will work for the Borough. She will move the files and data base and train staff on how to use/update. Recommends we purchase the licensing of the theme so we can update as needed.  Her charges will be $200.00 and $25.00 at hour is additional assistance is needed. She will need passwords to our host account and our domain account to be able to complete the transition. A motion made by Ed Bowman seconded by Patty Beckenbaugh to accept Ms. Grove proposal to update our web page. Motion carried.

Roger May from Uni-Tec update council on the RT 445 waterline replacement, G&R Charles has completed replacing the water main it has been tested and is functioning as intended. They have also completed the temporary paving for the winter months. Uni-Tec is projecting remaining funds of $182,000.00, giving us an opportunity to approach the county about some additional work. 1) The water allocation permit has revealed the need to construct a measuring device on Phillips Creek to ensure that the Borough is meeting its pass by flow requirements. 2) Installing a 2” blow off valve near the treatment plant as well as a screen for the raw water main so that we can abandon the old chlorine building where the screen is currently located. A motion was made by Ed Bowman seconded by Patty Beckenbaugh to have Uni-Tec approach Centre County to use the remaining SR445 funds to help complete the two proposed projects. Motioned carried.

G&R Charles has submitted pay application No. 3 in the amount of $105,053.70 to Uni-Tec, they have reviewed the quantities and agree. Copies are in council packets. A motions was made by Robert Zeigler seconded by Beth Cowher to have President Ilgen sign the submission for $105,053.701. Motion carried.

Uni-Tec prepared an inspection on the bridge over Elk Creek on Park Road. The bridge appears to be in fair condition but Uni-Tec did make some recommendations to improve safety.

Resolution 2018-8 increasing EDU rate from $70.00 to $75.00 was reviewed. A motion was made by Robert Zeigler seconded by Patty Beckenbaugh to resolution 2018-8. Motion carried.

A motions was made by Robert Zeigler seconded by Ed Bowman to adopt Ordinance 265, establishing the 2019 tax rate. Motion carried.

The final budget for 2019 was included in council packets. A motion was made by Robert Zeigler seconded by Ed Bowman to adopt the 2019 General budget, the 2019 Water budget, the 2019 Sewer budget, the 2019 Liquid Fuels budget and the 2019 Fire Tax Budget. Motion carried.

Proposed meeting dates were include in council packets. A motion was made by Beth Cowher seconded by Patty Beckenbaugh to approve the meeting dates for Borough Council, HARB and Planning Commission. Motion carried.

Council reviewed letter from Pam Winter expressing her interest in continuing to provide Sewage Enforcement Officer Services to the Borough and the 2019 SOE fee schedule. A motions was made by Robert Zeigler seconded by Ed Bowman to reappoint Pam Winter as primary sewage enforcement officer, Charles Herr as secondary sewage enforcement officer and to accept the 2019 SOE fee schedule. Motion carried.

Council reviewed the accounting services agreement from Baker Tilly. A motion was made by Ed Bowman seconded by Beth Cowher to accept the agreement as presented and have President Ilgen sign and return the agreement. Motion carried.

Pisano Winery at 103 Penn Street, the Borough has received a package from Nittany Engineering, Mr. Pisano needs to go thru DEP for an additional sewer facility planning module DEP is requesting a resolution for the land development stating that the borough has EDU’s available for Mr. Pisano to proceed with the winery. Solicitor John Miller reviewed the Nittany Engineering documents and stated he had no problem having President Ilgen sign the document resolution and sewer planning module. A motion was made by Robert Zeigler seconded by Beth Cowher to have President Ilgen sign the Resolution for the Plan Revision for New Land Development (number 2018-9) and the sewer planning module that was prepared by Nittany Engineering. Motion carried.

Nittany Engineering documents will be presented to the Planning Commission at their next meeting on December 26, 2018.

Part time employee:

Council reviewed the memorandum in regard to Kent Yearick, this is to be placed in his personnel file. Mr. Yearick refused to report to work doing snow removal the night of November 16, 2018. On November 19, 2019 Mr. Yearick was requested to attend a meeting with President Ilgen and Councilman Robert Zeigler. Mr. Yearick refused the meeting and handed his keys to Mr. Kerstetter. We are looking at this as job abandonment. The Borough has a lead on 2 prospects to replace Mr. Yearick, will be looking at 10 dollars per hour on an as needed basis.

Old Business:

Library lease is signed and filed, still waiting on the signed copy for Code.

A motions was made by Ed Bowman seconded by Robert Zeigler to allow the library to install a lockbox on the door for use by library volunteers to access the library. Motion carried.

The Borough internet has been upgraded to 7m.

Borough building door keys were distributed to Patty Beckenbaugh and Beth Cowher. A phone list will be distributed to library volunteers making it easier for them to have access to the building and open the library.

Our 2019 Liquid Fuels application has been submitted listed in order of priority. Paving of Locust Street, Walnut Street and South Street, the 4 speed signs and last the stop blocks. We should hear the results in January or February. If the speed radar signs are not approved discussion will be held on purchasing them with Borough funds.

A discussion was held on purchasing a banner for $75.00 to support the Centre County United Way, It was decided in doing so we would be setting a precedence and we are declining the offer.

Mifflinburg Bank has donated $1000.00 to the Borough Beautification Fund,

Our Emergency Management Fund CD in the amount of $1040.03 is up for renewal. A motion was made by Beth Cowher seconded by Robert Zeigler to renew the CD for 18 months at a rate of 2.25%. Motion carried.

A motion was made by Ed Bowman seconded by Beth Cowher to approve the November 13, 2018 minutes. Motion carried.

Council reviewed the account balance report. A motion was made by Ed Bowman seconded by Robert Zeigler to approve the account balance report. Motion carried.

The Borough has received notification that our electric company contract expires January 2020. APPI would like to once again like to negotiate with power companies on our behalf. A motion was made by Robert Zeigler seconded by Ed Bowman to have President Ilgen sign the APPI Letter of Exclusive Representation.  Motion carried.

Next council meeting will be held Friday December 21st, 2018 at 8:30 am

A motions was made by Robert Zeigler seconded by Ed Bowman to adjourn. Motion carried, Meeting adjourned at 8:55 p.m.

Regular Meeting – December 21, 2018

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REGULAR MEETING

December 21, 2018

President Al Ilgen called the meeting to order with the pledging of allegiance at 8:30AM. Council members in attendance: Al Ilgen, Ed Bowman, Patty Beckenbaugh, Mayor Lauralee Snyder and Denise Immel. Absent for council meeting Beth Cowher and Robert Zeigler. Also in attendance employees Justin Kerstetter, Lester Kerstetter and Roy Rupert.

Citizens Input: none

Employees Report:

Roy Rupert reported that the rebuilt pump at the water plant has been installed and will be tested over the next week. Roy Rupert questioned the status of a pass by stream gauge. If Centre County approves the use of CDGB not used in the Route 445 waterline project, the pass by gauge could be funded with these dollars. John Sergursky with Uni-Tec is checking into this. The repair to the main inluent pipe to the water treatment plant, including a blow off valve is in the 2019 budget. There is an Issue at sewer plant with pumps clogging, tried to pull pump yesterday and the pump will not come up beyond a certain point. PSI solutions will be here on the 27th or 28th to replace the rails, they feel one may have corroded and is catching on the pump as it is being pulled. Orchard Pump and Supply has a diesel pump that we can use in the event one is needed due to large amount of rain expected.

Justin Kerstetter reported that there is no plan in place as yet to fix the front step. Contacts have been made but it too late in year to be able to replace the concrete. After discussion it was decided to let the step as is until spring of 2019. Justin also brought up the fact that vehicles coming west on state route 45 and turning into Long Lane are now running over the Leitzel’s side walk and wall on property. After discussion a decision was reached to place a large boulder on the corner of residence to prevent traffic from further damaging sidewalk and drainage.

New Action Items:

Uni-Tec:

The Uni-Tec invoices were reviewed and discussed. A motion was made by Ed Bowman seconded by Patty Beckenbaugh to the water allocation permit renewal in the amount of $114.57 and the Rte. 445 invoices for $23,021.56. Motion carried.

Liquid Fuels Audit:

President Ilgen reported that the liquid fuels audit was performed by Joel Long on December 17 and 18. The audit went smoothly with no findings.

Penns Valley Regional Planning:

Mayor Snyder has been representing the Borough at the planning meetings, but with the resignation of S. Heckman last year the Borough has an open appointment to the commission. A motion was made by Ed Bowman seconded by Patty Beckenbaugh to appoint President Ilgen to fill the empty position. Motion carried. A bill for $50.00 was presented from Penns Valley Regional Planning to help cover costs of advertising meetings. A motion was made by Patty Beckenbaugh seconded by Ed Bowman to approve payment of $50.00 to Penns Valley Regional Planning. Motion carried.

Signatures on Mifflinburg Bank Accounts:

A motion was made by Ed Bowman seconded by Patty Beckenbaugh to adopt resolution 2018-10    adding Denise Immel as a signer on the Mifflinburg accounts. Motion carried.

Old Action Items:

Website update:

President Ilgen has given Michelle Grove the passwords necessary for her to start transferring data.

Part Time Employees Update:

Trevor Benner and Buddy Cowher have agreed to help with snow removal if needed. President Ilgen will reach out to our insurance for proper coverage. Discussion was held on whether or not the Borough should consider another full time employee to replace Justin Kerstetter when he moves into Roy Rupert’s position upon Mr. Rupert’s retirement. Tabled for further discussion.

A motion was made by Ed Bowman seconded by Patty Beckenbaugh to approve the October 17th meeting minutes. Motion carried. A motion was made by Patty Beckenbaugh seconded by Ed Bowman to approve the December 11, meeting minutes. Motion carried.

The November financial reports were reviewed, a motion was made by Patty Beckenbaugh seconded by Patty Beckenbaugh to accept the financial reports. Motion carried.

Secretary’s Report:

The property at 151 Penn Street is up for Sheriff’s sale on February 14th, 2019. This account is also delinquent on the water and sewer bill, although payment arrangements have been made. It is the recommendation of Solicitor Miller that a Municipal lien be filed. After discussion a decision was made to contact the owner and explain that because of the Sheriff’s sale notice that unless the bill is paid current we will need to file the municipal lien.

Landlord registration requests have yielded an additional 43 names being added to the tax roster with approximately 12 landlords not responding. A second letter is to be sent politely requesting the information and explaining the consequences of failure to comply.

A motions was made by Patty Beckenbaugh seconded by Ed Bowman to adjourn the meeting. Motion carried. Meeting adjourned at 9:55AM.

_________________________________________________

Denise Immel, Assistant Secretary/Treasurer

Regular Meeting – January 8, 2019

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REGULAR MEETING

January 08, 2019

President Al Ilgen called the meeting to order with the pledging of allegiance at 7:00PM. Council members in attendance: Al Ilgen, Ed Bowman, Patty Beckenbaugh, Beth Cowher, Robert Zeigler, Mayor Lauralee Snyder, Solicitor John Miller and Denise Immel, ASSISTANT Secretary/Treasurer. Also in attendance John Segursky representing Uni-Tec.

Election of Officers: no action needed

Citizens Input: none

Code Enforcement/HARB/Planning Commission Report:

Penns Valley Code Enforcement submitted their yearend report for council review. The agency deemed it a successful year issuing 274 building permit with a total value of the buildings was over $10,500,000.00. The agency responded to 510 incidents.

President Ilgen reported on the December 26, 2018 Planning Commission meeting. The Pisano Winery project has been signed off and approved by the planning commission. The project now needs to be presented to Centre County Planning and DEP for review of the Sewage Planning Module. Mr. Pisano will also need to present finalized plans to Penns Valley Code for review to acquire proper permits.

Employee Reports: no report

New Action Items:

Uni-Tec

John Segursky reported that a substantial completion walk through was held on December 05, 2018, a punch list was prepared and submitted to G&R Charles. G&R Charles returned on December 12, 2018 and repaired the areas of paving based on the punch list.

Matt Milliron from Centre County Planning has suggested that we continue the water main north 425 feet and across SR0445 as a means to use the remaining funds from CDBG, estimates have been presented.

Uni-Tec is currently reviewing comments received on the water allocation permit submission. During the renewal DEP is going to place Elk Creek and Phillips Creek on the same allocation permit. This will not affect the current 160,000 gallons per day withdraw from Phillips Creek and will extend the permit date to 2044. A measuring device must be installed so the operator can record the daily pass by flow, A request has been made to relocate the measuring device to near the screen building. PA Fish and Boat expressed concerns about blocking the migratory path of the fish. DEP has asked if this was definitely not permittable and is awaiting a response.

A motion was made by Ed Bowman seconded by Robert Zeigler to move forward with extending the waterline project north and across SR0445 as suggested by Centre County Planning. Motion carried.

President Ilgen presented the resignation of Councilman Ed Bowman effect February 28, 2019 and the resignation of Thomas Heckman, Emergency Manager Coordinator effect January 01, 2019. A motion was made by Robert Zeigler seconded by Patty Beckenbaugh to accept the resignations of Ed Bowman and Thomas Heckman. Motion carried. President Ilgen asked council members to solicit borough residents to fill these positons.

Additional training hours on QuickBooks has been requested. These additional hour will be used to cover year end processes thru QuickBooks. A motion was made by Ed Bowman seconded by Robert Zeigler to approve an additional 10 hours of QuickBooks training at the rate of $40.00 per hour. Motion carried.

The Fax machine in the Borough office is not functioning. A motion was made by Ed Bowman seconded by Beth Cowher to purchase a new fax machine, purchase price not to exceed $200.00. Motion carried.

Councilwoman Cowher will pursue purchase at Sam’s Club.

President Ilgen asked council member to consider projects that could be included in a three to five year plan. Items such as the lack of drainage on Penn Street, the bridge of the Race on Penn Street, combine with PennDot project set for 2021. Will find out deadline for submitting a request to grade the gravel road area of Park Road. Cannot pave Park Road until bridge is repaired.

President Ilgen requested council members review the financial reports and come prepared to make recommendations on transferring excess working funds to interest bearing accounts.

Old Business;

Passwords for our Go Daddy account are not working, without access Ms. Grove cannot proceed with the development of the new website. Secretary Leitzel is to have passwords reset and supply this information to Ms. Grove. Upon receipt of password Ms. Grove will proceed with the website.

Committee and Mayor’s Report:

Beth Cowher reported she has requested a bid from Robin Hanselman on repairing the first step leading into the Borough Office. She will have a discussion with Mr. Hanselman to as to whether the step can be effectively repaired now or if we will need to wait for spring.

A motion was made by Ed Bowman seconded by Robert Zeigler to approve the minutes of the December 21, 2018 meeting. Motion carried.

A motion was made by Robert Zeigler seconded by Ed Bowman to approve the December Financial Summery. Motion carried.

Secretary’s Report:

Due to the 90 day delinquency status and the receipt of a notification from Centre County Sheriff’s Office advising of Sheriffs sale on February 14, 2019 on the property located at 151 Penn Street, a municipal lien will be filed on this property in the amount of $1,034.00.

Council was advised that the Borough has received notification that the Final Subdivision Plan of Lands of Craig and Mary Ellen Storm file 148-15 has been extended for the 11th time and will now expire

April 01, 2019.

Financial disclosers need to be completed and submitted to Borough by all council members and office personnel.

Next council meeting will be held on February 12, 2019,

A motion was made by Robert Zeigler seconded by Ed Bowman to adjourn. Motion carried

Meeting adjourned at 8:20PM

__________________________________________________

Denise Immel Assistant Secretary/Treasurer