Author: Secretary

Regular Meeting – September 20, 2019

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REGULAR MEETING

September 20, 2019

President Alan Ilgen called the meeting to order with the pledging of allegiance at 8:30 AM. Council members in attendance: Al Ilgen, Robert Zeigler, Stephen Myers, and Patty Beckenbaugh also in attendance Secretary/Assistant Treasurer Denise Immel. Absent Beth Cowher and Mayor Lauralee Snyder.

Citizens present: David Sprowls, Pam Winters SEO

Citizens Input: none

Employee Reports:

Roy Rupert reported that the membranes at the sewer plant may be starting to fail or the diffusers are deteriorating. Roy and Justin will continue to clean both frequently. BOD (biological oxygen demand) testing is averaging a good rating, so we are within guidelines. The cleaning tank room needs to be reinsulated. Roy to obtain estimate for materials.

The water plant lab needs to be rebuilt, Roy will obtain estimates.

A motion was made by Robert Zeigler seconded by Patty Beckenbaugh to install a new 2” blow off and a new 6”pipe into the water plant estimate received from Dave Gutelius, Inc. $9,800 – $11,000. Motion carried. 

Pam Winter SEO inquired as to how Council wished to handle the sewer situation on West Aly, the property failed testing in December of 2017, and has now passed testing in July of 2019, at either testing was the SEO notified to be present. Council wishes to research property further before making any decisions.

New Action Items:

Resignation Letter/Request for part time

A motion was made by Robert Zeigler seconded by Steve Myers to accept Mr. Kerstetter’s request to resign from his full time positon and be moved to an hourly part time position. Motion carried.

A motion was made by Robert Zeigler seconded by Patty Beckenbaugh to payout to Mr. Kerstetter’s remaining 24 hours vacation time and half of his 48 hours sick time. Motion carried.

New Maintenance Position:

A motion was made by Robert Zeigler seconded by Patty Beckenbaugh to create a new full time hourly maintenance position. Motion carried.

Set Trick or Treat Night date and time:

A motion was made by Robert Zeigler seconded by Steve Myers to establish Thursday, October 31st from 6PM to 8PM as the Millheim Borough Trick or Treat Night for 2019. Motion carried.

Old Action Items:

Job Descriptions:

President Ilgen requested council members to review each job description and bring changes or additions to the next council meeting.

Crosswalk Update:

Installation of the new crosswalks is slated for September 21st or 22nd. The Millheim Fire Police will handle traffic control.

Newsletter:

Council was requested to read the proposed newsletter and advice President Ilgen of any changes or corrections.

County Liquid Fuels application update:

Liquid Fuels applications are due to Centre County Planning by October 25, 2019. Suggested liquid fuels project is the repair of Park Road Bridge and Park Road.

Approval of Minutes:

A motion was made by Robert Zeigler seconded by Steve Myers to approve the minutes from the August 13, 2019 and August 23, 2019 meetings. Motion carried.

August Financial Reports:

A motion was made by Robert Zeigler seconded by Steve Myers to approve the August financial reports. Motion carried.

Secretary’s Report:

The Borough has received $4,335.20 from the Commonwealth state aid supporting the Volunteer Fire Relief Associations. These funds must be passed on the Millheim Fire Company within 60 days of receipt.

We have also received the 2019 Commonwealth General Municipal Pension System State Aid in the amount of $6,900.16. These funds must be deposited to the pension plan within 30 days of receipt.

A motion was made by Robert Zeigler seconded by Patty Beckenbaugh to adjourn. Motion carried. Meeting adjourned.

__________________________________________________

Denise Immel Secretary/Assistant Treasure

Regular Meeting- September 10, 2019

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REGULAR MEETING

September 10, 2019

President Alan Ilgen called the meeting to order with the pledging of allegiance at 7:00 PM. Council members in attendance: Al Ilgen, Robert Zeigler, Stephen Myers, Beth Cowher, Patty Beckenbaugh and Mayor Lauralee Snyder also in attendance Solicitor John Miller and Treasurer/Assistant Secretary Lisa Farwell.  Attending from Atlantic Broadband: Fran Bradley and Rich Fultz.

Citizens present: David Sprowls, Marley Parish, Robert Miller, Warren Sasserman, Lindsay Covalt, Aaron Covalt, Keri Miller, Paul Gibbons, Cody Wilson, Brian Griffith, Dave Sprowls, Randall Montgomery, Alice Montgomery, Mark Long, Liz Lose, Ray Stollins, Sel Edor, Karen Yanak, Laura Gibbons, Phil Yanak, Chris Exarchos, Holly Hawkins, Earl Leedy, Tim Orndors, Dale Neff, Andy Pisano, Leslie Warriner, Matt Wise, Russ Burkholder, Kerry Benninghoff and Kurt Grotz.

Citizens Input: None

New Action Items:

Atlantic Broadband presentation. Questions from citizen’s present answered by Fran Bradley and Rich Fultz.

Ilgen sewer line extension. Planning module component 3 and resolution. A motion was made by Steve Myers seconded by Beth Cowher for Denise Immel to sign the planning module. Motion carried. Resolution – A motion was made by Beth Cowher seconded by Steve Myers for Robert Zeigler to sign the resolution. Motion carried.

Kissinger Group subdivision letters. Recommendation by the Planning Commission was reviewed and a motion to send the amended comments was made by Beth Cowher and seconded by Robert Zeigler. Motion carried. Council discussed a planning waiver/non-building waiver and a motion was made by Robert Zeigler seconded by Patty Beckenbaugh to have further testing done. Motion carried.

June financial reports were submitted by the Treasurer, Lisa Farwell.

Secretary’s Report:

Howard Fire Company is requesting fire police assistance for traffic control and parking at the HFC Punkin Chunkin Fall Festival, Saturday October 12th, 2019 from 10am-5pm.  A motion to approve the request was made by Robert Zeigler seconded by Beth Cowher. Motion carried.

Lisa Farwell, Treasurer is requesting some additional QuickBooks training through Baker Tilly Virchow Krause, LLP. A motion was made to approve the request at a cost not to exceed $500 by Beth Cowher seconded by Steve Myers. Motion carried.

Council went into Executive session to discuss personnel issues at 10pm and ended at 10:30pm.

A motion was made by Beth Cowher seconded by Robert Zeigler to adjourn. Motion carried. Meeting adjourned at PM.

___________________________________________

Lisa Farwell  Treasurer/Assistant Secretary

2019-10-18 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Friday October 18, 2019

8:30 A.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. EMPLOYEE UPDATES.
  • NEW ACTION ITEMS

1.  Solar project update – Sel Edor.

2.  New employee interviews.

  • OLD ACTION ITEMS

1. County Liquid Fuels application update.

  • APPROVAL of MINUTES –
  • SEPTEMBER FINANCIAL REPORTS.
  1. SECRETARY’S REPORT
  • ADJOURNMENT

This meeting is being recorded for minute taking purposes only.

2019-10-16 Council Agenda

MILLHEIM BOROUGH COUNCIL

Budget Meeting Agenda

Wednesday October 16, 2019

7:00 P.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. NEW ACTION ITEMS

1. General Fund Budget.

2. Water Fund Budget.

3. Sewer Fund Budget.

4. Liquid Fuels Fund Budget.

5. Fire Tax Fund Budget.

  • OLD ACTION ITEMS
  1. Job descriptions.
  • SECRETARY’S REPORT
  • ADJOURNMENT

This meeting is being recorded for minute taking purposes only.

2019-09-20 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Friday September 20, 2019

8:30 A.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. EMPLOYEE UPDATES.
  • NEW ACTION ITEMS

1.  Resignation letter/Request for part time.

2.  New maintenance employee.

  • OLD ACTION ITEMS
  1. Job descriptions.
  2. Crosswalk installation update.
  3. Newsletter.
  4. County Liquid Fuels application update.
  • APPROVAL of MINUTES – August 13 and August 23, 2019.
  • AUGUST FINANCIAL REPORTS.
  1. SECRETARY’S REPORT
  • ADJOURNMENT

This meeting is being recorded for minute taking purposes only.

Agenda – March 22, 2019

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Friday March 22, 2019

8:30 A.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER – MAYOR
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. CODE ENFORCEMENT/ HARB / PLANNING COMMISSION REPORTS
  • EMPLOYEE REPORTS 
  • NEW ACTION ITEMS
  1. Woody Cole – DEP – HAMA agreement.
  2. Centre County Transportation.
  3. Council Vacancy Position
  • OLD ACTION ITEMS
  1. Treasurer/Assistant Secretary Position
  2. Web site update/Social media.
  3. Office reorganization assistance.
  • COMMITTEE and MAYOR’S REPORTS
  1. APPROVAL of MINUTES
  •  FINANCIAL REPORTS
  • SECRETARY’S REPORT
  • MISC. COMMENTS AND CALENDAR ITEM
  • Next Council Meetings – April 9, 2019 – 7:00 p.m., April 19, 2019 8:30 a.m. (if needed).
  • Regional Planning Meeting – April 15, 2019 – 7:00 p.m.
  • Millheim Planning Commission Meeting – March 26, 2019 – 7:00 p.m. – Council Room (if needed).
  • HARB – April 2, 2019 – 7:00 p.m.– Code Enforcement Office (if needed).
  • ADJOURNMENT

This meeting is being recorded for minute taking purposes only.

Agenda – March 12, 2019

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday March 12, 2019

7:00 P.M

  1. REGULAR COUNCIL MEETING CALL TO ORDER – MAYOR
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. CODE ENFORCEMENT/ HARB / PLANNING COMMISSION REPORTS
  • EMPLOYEE REPORTS 
  • NEW ACTION ITEMS
  1. Uni-Tec – project updates and invoices.
  2. Report of annual municipalities and fire company meeting.
  3. Resolution 2019-2 – authorization of payment of Fire Tax funds.
  4. Firemens carnival approval.
  5. Secretary/Treasurer position.
  6. PV Regional Planning Comprehensive Plan.
  7.  
  • OLD ACTION ITEMS
  1. Web site update.
  2. Three-year planning considerations. – Penn Street update.
  3. Fund balance transfers/ CD rates.
  4. Radar speed control signs
  5. Office reorganization assistance.
  6. Uni-Tec – NPDES permit
  • COMMITTEE and MAYOR’S REPORTS
  1. APPROVAL of MINUTES – February 16, 2018 & February 22 2019.
  • JANUARY FINANCIAL REPORTS
  • SECRETARY’S REPORT
  • MISC. COMMENTS AND CALENDAR ITEM
  • Next Council Meetings – March 22, 2019 – 8:30 a.m., April 9, 2019 – 7:00 p.m.
  • Regional Planning Meeting – April 15, 2019 – 7:00 p.m.
  • Millheim Planning Commission Meeting – March 26, 2019 – 7:00 p.m. – Council Room (if needed).
  • HARB – April 2, 2019 – 7:00 p.m.– Code Enforcement Office (if needed).
  • ADJOURNMENT

This meeting is being recorded for minute taking purposes only.

Regular Meeting – February 22, 2019

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REGULAR MEETING

February 22, 2019

President Al Ilgen called the meeting to order with the pledging of allegiance at 8:30 AM. Council members in attendance: Al Ilgen, Ed Bowman, Patty Beckenbaugh,  Robert Zeigler, Denise Immel, Assistant Secretary/Treasurer and Kathy Highbaugh, Tax Collector. Mayor Lauralee Snyder arrived at 8:40 AM. Beth Cowher was absent from meeting. Also in attendance John Segursky representing Uni-Tec, AJ Covalt from Nittany Engineering, Andrew and Andy Pisano, Pisano Winery.

Citizens Input: none

Code Enforcement/HARB/Planning Commission Reports:

The Code Enforcement report was reviewed with no questions or concerns.

No reports from HARB or Planning.

Employee Reports:

The guide rails for Pump #1 in the influent pump stations have been replaced, allowing easy removal of this pump if necessary, it is safe to assume the same corrosion issue exists with Pump #2 which will be discovered if and when this pump needs to be pulled.

New valves and check valves have been replaced in the valve vault due to heavy corrosion.

A motion was made by Robert Zeigler seconded by Ed Bowman to pay the invoice for Dave Gutelius Excavating in the amount of $12,948.39 for valve replacement in the vault. Motion carried.

The water filtration plant continues to operate well.

New Action Items:

Uni-Tec

John Segursky reported that G & R Charles will continue to replace the water main on SR0445. A supplement was submitted and approved by PennDOT.

Uni-Tec continues to review the comments on the water allocation permit submission. The Elk Creek permit is currently being reviewed, during this process DEP is going to place Phillips Creek on the same allocation permit, with no changes to the amount of water that is allowed to be withdrawn and will extend the permit date to 2044.

The absent of a working measuring device is still a concern, a measuring device must be present so the operator can record the daily pass by flow. Uni-Tec is still awaiting a response from DEP and the PA Fish and Boat on our request to move the measuring device near the screen building. Uni-Tec is recommending installation of measurement device which can be monitored remotely. Unit-Tec will work with Roy Rupert on various options.

Mr. Segursky reminded council that it is time preparation and submission of the Annual Wasteload Management Report (CH. 94 Report).

A motion was made by Robert Zeigler seconded by Ed Bowman authorizing Uni-Tec to prepare and summit the CH. 94 Report. Unit-Tec will prepare and have the report available for review at the March council meeting.

A motion was made by Patty Beckenbaugh seconded by Ed Bowman authorizing payment of the 01/10/19 Uni-Tec invoice in the amount of $4,341.02. Motion carried.

A motion was made by Patty Beckenbaugh seconded by Ed Bowman authorizing payment of the 02/06/19 Uni-Tec invoice in the amount of $4,143.25. Motion carried.

Authorization for Uni-Tec to prepare and submit the NPDES permit was tabled until the March meeting, council has asked Uni-Tec to supply the cost of preparation.

Nittany Engineering – Pisano Winery:

AJ Covalt representing Pisano Winery, LLC explained the DEP has denied the original application. DEP has determined that the original application is incomplete due to the failure to supply sufficient information and supporting documentation. A new submission packet was presented to council with a request that council signoff on the documents, including the new Transmittal Letter and Resolution 2019-1 to allow resubmission of the application. Council requested the opportunity for Solicitor John Miller to review all documents prior to signing. A motion was made by Robert Zeigler seconded by Patty Beckenbaugh conditionally approve President Ilgen signing the documents, including the Transmittal letter and Resolution for Plan Revision for New Land Development 2019-1, pending review and approval of Solicitor Miller. Motion carried.

APPI:

A conference call was initiated with APPI representative Chris Landing to review the proposal to contract electricity with Constellation. Constellation is the lowest bidder of the 18 bids submitted at $0.05199 per kWH. The new contract would begin January 2020 and run for 47 months. A motion was made by Robert Zeigler seconded by Ed Bowman to authorize President Ilgen to sign the 47 month contract with Constellation at $0.05199 per kWH. Motion carried. APPI recommends starting to renegotiate electric contracts 18 to 24 months prior to expiration date of existing contract this gives the best rates possible.

Part time employee and subcontractor approval:

A motion was made by Robert Zeigler and seconded by Patty Beckenbaugh to approve Trevor Benner as a part time on call employee with the Borough and Buddy Cowher as a subcontractor for the Borough. Motion carried.

Planning Commission Replacement:

A motion was made by Patty Beckenbaugh seconded by Robert Zeigler to approve Gary Stine to fill a vacancy on the Planning Commission. Motion carried.

Radar Speed Control Signs:

President Ilgen reported that the Centre County Board of Commissioners has denied our applications for paving and speed control signs. After discussion on the safety of the residents it was decided to pursue the purchase of four (4) Radar Speed Control Signs with funds from our State Aid (Liquid Fuels) account. Contact will be made with the two venders who submitted bids to meet with Justin Kerstetter and President Ilgen to review the signs and placement.

Tax Exoneration List:

Kathy Highbaugh, Tax Collector presented council with the Personal tax exoneration list for 2018. A motion was made by Ed Bowman seconded by Robert Zeigler to approve the exoneration list as presented. Motion carried. Delinquent tax list will be sent to J.P. Harris for collection.

Office Reorganization:

Denise Immel to pick convenience Saturdays in which 2 council members will join her in reviewing documents and papers lying around the office to establish retention or destruction.

Old Business:

Website update/Social Media:

Our new website is still under development. We will look at a social media presence, for informational purposes only, after the website has been update and is running smoothly.

3 Year Planning Consideration:

Two items were discussed as project to be considered for our 3 year plan, the drainage on Penn Street and the construction of a bike path. Other items can be added as they come up.

Funds Balance Transfers/CD Rates:

CD rates are higher at First National Bank then Mifflinburg Bank. Council recommends having Tracy Leitzel review average account balances verses expenditures and make recommendations to move excess funds to interest bearing accounts. Council agreed to pursue this after our annual audit in March.

A motion was made by Ed Bowman seconded by Robert Zeigler to transfer 6 months payment for the Water Fund checking account to the Water Project checking to cover payments to PennVest. Motion carried.

HAMA:

President Ilgen explained that he was contacted by Woody Cole of DEP on the status of the HAMA System Interconnection and Bulk Water Supply Agreement. The Borough has not moved on the agreement as we have not heard anything from Centre County or HAMA, DEP likes to see working agreements between municipalities, DEP has funds available to cover the cost of any engineering studies that would be done. After much discussion and concerns on what if any necessary improvements have been done to improve the HAMA situation. Council does not feel there is enough information available to make any final decisions on the issue. President Ilgen will arrange a meeting with DEP to review and discuss the councils concerns.

Committee and Mayor’s Report:

Regional Planning:

Mayor Snyder asked that council members review the Penns Valley Regional Comprehensive Plan and discussion will be held at the March meeting.

A motion was made by Ed Bowman seconded by Patty Beckenbaugh to approve the minutes for December 12 and 27, 2017 and January 02 and 19, 2018. Motion carried with Robert Zeigler abstaining.

A motion was made by Ed Bowman seconded by Robert Zeigler to approve the minutes for the January 08, 2019 meeting. Motion carried.

A motion was made by Robert Zeigler and seconded by Patty Beckenbaugh to approve the January financial reports. Motion carried.

A motion was made by Patty Beckenbaugh seconded by Ed Bowman to amend the minutes of the May 08, 2018 meeting changing the resolution number from 2018-4 to 2018-4.5 as 2018-4 was previously assigned. Motion carried.

Secretary’s Report:

A letter was received from the Penns Valley Park and Recreation Association’s board of directors thanking the Borough for its donation. We also received an email announcing the date to the 10th Annual Millheim Sprint TRI and Millheim Mini, race date is June 22, 2019.

PSAB will hold its annual conference June 09-12, 2019 at the Hershey Lodge. Registration deadline and hotel reservation deadline is May 01, 2019.

Denise Immel will be attending training for Municipal Secretary and Administrators on March 7, 2019.

Next council meeting will be held on March 12, 2019.

A motion was made by Patty Beckenbaugh seconded by Ed Bowman to adjourn. Motion carried.

Meeting adjourned at 11:30 AM.

____________________________________________

Denise Immel Assistant Secretary/Treasurer

Regular Meeting – November 13, 2018

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O. BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

                                   PHONE (814) 349-5350                                   FAX (814) 349-5733

REGULAR MEETING

NOVEMBER 13, 2018

President Al Ilgen called the meeting to order with the pledging of allegiance at 7PM. Council member in attendance: Al Ilgen, Ed Bowman, Robert Zeigler, Beth Cowher, Patty Beckenbaugh, Denise Immel and Solicitor John Miller. Mayor Lauralee Snyder arrived at 7:38PM. Also in attendance Ashley Vaughn, Jimmy West representing Penns Valley Little League, Lisa Riveria and Lisa Shaffer representing East Penns Valley Library, Kent Knisley, Erin Eminhizer, Larry Schreckengast, Leslie Warriner and John Segursky representing Uni-Tec.

Citizens Input:

Leslie Warriner and Kent Knisely spoke on installing a free library to promote literacy in Penns Valley. Dr. Knisley suggested the Fountain Park area as an ideal location and stated that he would probably be the steward to maintain the free library. They realize this is probably a spring project but wanted to present to council for consideration and to have time to review with code and planning. Mr. Ilgen asked the representatives from the library if this presented any conflict. Their only concern was that of library books being returned to the free library and not to them. Representatives suggested a prominent notice be placed stating that this is not a drop off point for library books. Representatives also stated other area in Centre County run free libraries and public libraries with success. President Ilgen agreed this was a spring project and that council would consider the proposal.

Kent Knisely of 130 East Main Street also expressed concerns of traffic regularly exceeding speed limits in and out of town, especially the commercial traffic Monday thru Friday. Not only does this effect the quality of life in the borough but also is a safety concern. He presented two solutions to council. The first and probably the most viable is speed boards be installed to alert drivers of their current speed. Studies have been done that prove drivers do slow down when the speed signs are used. Second solution would be to hire or lease police to monitor the borough. Thru Mr. Knisley’s research he discovered that another community has used fracking funds to hire police officer to patrol the neighborhood. President Ilgen explained that police, either to hire or lease is an additional expense and that the Borough receives very little fracking money and these would not offset that expense. President Ilgen also stated that council was already exploring the use of liquid fuel funds to purchasing speed signs to be installed on both ends of Main Street as well as Penn and North Streets.

Mr. Knisely also brought to the attention of council his intention to improve the front porch of his residence at 130 East Main Street. President Ilgen acknowledged that a meeting has been scheduled with HARB to review his plans.

Erin Eminhizer, represented her mother at 149 Park Road. Mrs. Eminhizer is looking into subdividing her acreage, they are looking for guidance in how is the best way to proceed. Code stated to speak to council on water and sewer options. President Ilgen believes that at this time sewer lines are not extended to 140 Park Road. John Segursky suggested two options, one to have on lot sewer, two is to pay to have the sewer line extended to property. Solicitor John Miller recommended hiring an engineer to advise the Eminhizers of proper lot sizes. Leslie Warriner also suggested the Eminhizers contact Chris Schnure of Centre County Planning.

Larry Shreckengast of 164 Park Road stated last year or two years ago he stoned the road in front of his residence, the Borough employees use this road as an access to the water plant and travel it more the he does. He had requested reimbursement and was denied but was told before doing additional work he was to make the Borough aware. The road is once again in need of some repair. President Ilgen asked Mr. Shreckengast to contact Justin Kerstetter in the spring before he starts to do repairs.

Leslie Warriner commended the Borough maintenance crew on the brush and leaf collection and thanked the council for providing this service.

Jimmy West, President of Penns Valley Little League stated the league has been exploring various options with boroughs and townships, they want to make sure they are not overstepping bounds when it come the fields at the Borough. The league has expressed that they do not feel the fields are being properly maintained and would like to see the Borough mow the infields more often. The league would like to have improvements made to the fields. The league was wondering about donating the mowing since this is borough property also contribute to the cost of top soil and field mix. President Ilgen suggested the league present a proposal to council for consideration at a meeting early next year.

Code Enforcement/HARB/Planning Commission Reports:

Reports are included in council packets along with the approved Code budget.  President Ilgen reported that the code department is in demand, they have been approached by other municipalities to do work and may be expanding. Although we are required to budget $4000 to support Penns Valley Code, they are now self-sustaining.

Employee Reports:

Maintenance Report is included in council packets.

New Action Items:

Lisa Rivera and Lisa Shaffer of the East Penns Valley Library expressed concerns about the access to the Borough building in order for the volunteers to be able to access the library. They recommended a lock box be installed to hold a Borough Office key for use by their volunteers. The library has been given a lock box to be used to hold a key for the library door. Council expressed concerns with the large number of volunteers having access to the Borough Building keys via a lock box. Instead of a lock box the Borough will establish a phone list to be distributed to volunteers to be used in the event the building needs to be unlocked.

Leslie Warriner reported on the inspection of the Park Road Bridge. All local bridges over 20 feet need to be inspected at least every two years. The Park Road Bridge has never been inspected, the Borough will be responsible for the cost of the inspection can range from $1,800 to $2,000. Cost of the inspection can come from liquid fuel funds. If repairs are needed there are funds available thru the county to help with costs. 

John Segursky updated council on the waterline project. Report is in council packets. All pipe installation is complete except for the crossing of the storm culvert. We have received approval to extend the paving base repair until November 24, 2018 provided paving conditions can be met. Work remaining is to join the two sections at the culvert, final interconnects to the existing water mains, pressure testing of the new pipe installation and paving. G&R Charles as submitted a pay application in the amount of $76,158.00. Beth Cowher made a motion seconded by Ed Bowman for President Ilgen to sign the pay request for G&R Charles in the amount of $76,185.00. Motion carried.

Mr. Segursky stated that the contractor may need to mill rock from the bank and that these milling may be used to repair Park Road by Mr. Shreckengast property.

A motion was made by Robert Zeigler, seconded by Ed Bowman to approve and pay Uni-Tec invoice in the amount of $14,869.75. Motion carried.

President Ilgen and Justin Kerstetter met with Matt Knepp and toured various roads in the Borough to review possible projects for liquid fuels application.  A motion was made by Robert Zeigler, seconded by Patty Beckenbaugh to submit 3 liquid fuels applications one to pave Locust Street, Walnut Street, and  South Street, second to purchase four speed boards and third to purchase stop blocks. Motion carried.  

A motion was made by Ed Bowman seconded by Robert Zeigler to pay two invoices to Penn Dot inspectors for the Penns Street bridge one for $2142.14 second for $2,341.70.  Motion carried.

A motion was made by Robert Zeigler, seconded by Ed Bowman to approve Resolution 2018-7. Motion carried.

A motion was made by Robert Zeigler, seconded by Patty Beckenbaugh to approve the signing of the Agreement with Centre Tax Agency to collect the Local Service Tax. Motion carried.

A final review of the proposed was held with no changes. A motion was made by Ed Bowman, seconded by Beth Cowher to approve and advertise the 2019 proposed budget. Motion carried.

Penn Street Bridge update.  A copy of report is in council packet, includes an estimate of $2,117,088.00 for bridge replacement over Mill Race.

A motion was made by Robert Zeigler, seconded by Ed Bowman to pay the 2019 Solvency fee to Pennsylvania Unemployment Compensation Fund in the amount of $210.82. Motion carried.

President Ilgen reported that DEP will be increasing fees on water permitting, we have budgeted based on the increase to $1,000.00.

Old Action Items:

Code office is requesting section 6 be changed from lessee to lessor also Section F from lessor to lessee. Library lease to change section 3 to $520.00 monthly rent. Solicitor Miller will make changes and present updated leases at the December meeting for approval.

A motion was made by Robert Zeigler and seconded by Patty Beckenbaugh to increase internet speed to 7M at 49.99 a month with a two year contract and keep the phone lines thru AT&T. Motion carried.

Robert Zeigler will forward sign on information the website designed by Michelle Grove. Will request a proposal from Ms. Grove and ask her to attend our December meeting.

Committee and Mayor’s Report:

Nothing to report.

A motion was made by Ed Bowman, seconded by Patty Beckenbaugh to approve the financial reports with the update on Town Clock. Motion carried.

A motion was made by Ed Bowman, seconded by Robert Zeigler to approve the minutes for October 3rd, October 9th, and November 1st, also to approve with correction of the spelling from Ziegler to Zeigler on the October 22nd minutes. Motioned carried.

Secretary/Treasurer Tracy Leitzel is working with a CPA to learn QuickBooks at a cost of 40.00 per hour. A motion was made by Ed Bowman, seconded by Robert Zeigler to allot 20 additional hours for training in QuickBooks.  Motion carried. If additional hours are required Ms. Leitzel and Ms. Immel will present request to council.

Jolene Hineman of West Penn Power emailed a request for the Borough to purchase a Centre County United Way Banner for $75.00. Deadline to purchase is January 2019. Council to review.

Regional Planning Committee meeting will be held November 19, 2018 at 7:00PM

Next council meeting will be held December 11, 2018.

A motion was made by Ed Bowman, seconded by Patty Beckenbaugh to adjourn. Motion carried. Meeting adjourned at 9:23PM.

___________________________________________

Denise Immel, Assistant Secretary/Treasurer