Author: Secretary

2021-04-13 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, April 13th, 2021

7:00 P.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. CONSENT AGENDA
    1. CODE ENFORCEMENT/ HARB / PLANNING COMMISSION REPORTS
    1. EMPLOYEE REPORTS
    1. APPROVAL of MARCH FINANCIALS
    1. APPROVAL of MINUTES – March 9, 2021
    1. COMMITTEE and MAYOR’S REPORTS
  • NEW ACTION ITEMS
  1. Roy’s buyout proposal (he is willing to discuss publicly)
  2. PennDot Right of Way
  3. King Lease and Pollinator
  4. HVAB grant process, partnership with local businesses
  5.  “Second Saturday” events, other EPVCBA summer events
  6. July “Millheim Fest”
  7. EIT Tax Deadline
  8. Revision of Penns Valley Regional Planning Committee’s bylaws (our opinions)
  9. Fountain Park and Stover Light Poles
  10. Ferguson Township/Millheim Borough Partnership
  11. Town Survey
  12. Address paper alleys/roads, signage – Denise/Sherry
  • OLD ACTION ITEMS
  1. Leslie Warriner  grant writing
  2. Confer Alley Ordinance
  3. COVID-19 Related updates (if any)
  4. Update on government funds after relief bill was passed (if any)
  5. Code and Library Leases
  6. NIMS (National Incident Management System) – you know who you are
  7. Update on fire hydrant replacement (if any)
  • SECRETARY’S REPORT

          1.     Maturing CD’s

           2.      Old desks

          3.     Notary

          4.      Town Wide Yard Sale

  • CITIZENS INPUT (Comments limited to five (5) minutes)
  1. MISC. COMMENTS AND CALENDAR ITEMS
  2. Millheim Planning Commission Meeting – April 27, 2021 – 7:00 p.m. – Council Room (if needed).
  3. Next Council Meetings – April 23, 2021 – 8:30 a.m. (if needed); May 11, 2021 – 7:00 p.m.
  4. Regional Planning Meeting – April 27, 2021 – 7:00 p.m. – Old Gregg School Room 106
  • ADJOURNMENT

2021-02-19 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

FEBRUARY 19, 2021

Robert Zeigler called the meeting to order at 8:30 AM. Council members in attendance: Robert Zeigler, Steve Myers and Katie Blume by phone. Denise Immel Borough Secretary/Assistant Treasurer.

Citizens Present: none

Consent Agenda: none

New Actions Items:

Water Plant Computer:

Roy Rupert has informed council that the computer at the water plant is no longer operable, the plant is currently running on the emergency PLC to allow operation of the plant.  Nittany Controls has sent the specs to Dell and is awaiting a quote. The unofficial estimate is $3,000.00 to $4,000.00, which would include the new PC, possibly a new monitor, set up and SCADA installation and programming. As this is essential for the borough to efficiently operate the plant Katie Blume made a motion to purchase a new computer using the unofficial estimate of $4,000.00, seconded by Steve Myers. Motion carried.

Chapter 94:

Uni-Tec has sent a reminder that it is time once again to complete the chapter 94 reporting. Steve Myers made a motion to have Uni-Tec complete and submit the report, seconded by Katie Blume. Motion carried.

Fine Screen #1:

A proposal has been received from Dave Gutelius Excavating to install a new 8 inch valve and fitting at the sewer plant on line #1, total cost $6,000.00. Katie Blume made a motion to have Gutelius complete the work as soon as possible in order to support the runoff caused by the early thawing. Cost not to exceed $6,000.00, seconded by Steve Myers. Motion carried.

Fine Screen #2

A seconded proposal was received by Dave Gutelius Excavating to install a new 8 inch valve and fitting on line #2, total cost $7,500.00. Steve Myers made a motion to have Gutelius complete the work necessary on line #2 as time permits, cost not to exceed $7,500.00, seconded by Katie Blume. Motion carried.

A motion was made by Steve Myers to pay the Uni-Tec invoice of $$115.00 for engineering work on the plant screen and dam weir, seconded by Katie Blume. Motion carried.

Katie Blume made a motion to adjourn, seconded by Steve Myers. Motion carried. Meeting adjourned at 8:55 AM

_________________________________________

2021-03-09 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, March 9th, 2021

7:00 P.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. CONSENT AGENDA
    1. CODE ENFORCEMENT/ HARB / PLANNING COMMISSION REPORTS
    1. EMPLOYEE REPORTS
    1. APPROVAL of FEBRUARY FINANCIALS
    1. APPROVAL of MINUTES – February 9, 2021 and February 19, 2021
    1. COMMITTEE and MAYOR’S REPORTS
  • NEW ACTION ITEMS
  1. Vacating of Confer Alley
  2. Reimbursement to Liquid Fuels
  3. Transfer of Trailer Title
  4. Triathlon Indemnity Clause/Sponsorship
  5. EMS Report
  6. Millheim Web Article
  7. Review Spring Newsletter
  8. All ideas “round robin” in variety of topics: infrastructure, recreation, public safety, housing/building rehabilitation, tourism/business revitalization, planning/development
    1. Go around the table to each person until ideas are done
    1. Results will be used as a basis for survey to send out for public input
    1. Ideally should help lead to focus on grants
  • OLD ACTION ITEMS
  1. COVID-19 Related updates
  2. Atlantic Broadband Update
  3. SR-2011 Right-of-Way
  4. Leslie update for grant writing
  5. NIMS (National Incident Management System) – you know who you are
  • SECRETARY’S REPORT

         1.     Cleaner        

          2.     Unnamed alley letters

  • CITIZENS INPUT (Comments limited to five (5) minutes)
  1. MISC. COMMENTS AND CALENDAR ITEMS
  2. Millheim Planning Commission Meeting – March 23, 2021 – 7:00 p.m. – Council Room (if needed).
  3. Next Council Meetings – March 19, 2020 – 8:30 a.m. (if needed); April 11, 2020 – 7:00 p.m.
  4. Regional Planning Meeting – March 23, 2020 – 7:00 p.m. – Old Gregg School Room 106
  • ADJOURNMENT

2021-01-12 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

JANUARY 12, 2021

Robert Zeigler called the meeting to order with the pledging of allegiance at 7:00 PM. Council members in attendance: Robert Zeigler, Katie Blume, Patty Beckenbaugh and Beth Cowher. Steve Myers arrived at 7:07. Also in attendance Mayor Lauralee Snyder, Solicitor John Miller, Denise Immel Borough Secretary/Assistant Treasurer and Sherry Corman Borough Treasurer/Assistant Secretary.

Citizens Present: Nickelaus Engle, John Myers, Pam Winter, Travis Walker and Megan Walker.

Citizens Input:

Travis and Megan Walker requested that since the Borough has closed the alley between 138 West Main Street and 140 West Main Street, formally known as Confer Alley, they would like to petition the Borough to vacate the land formally known as Confer Alley. Solicitor Miller responded stating the request would need to be put in writing and signed by all parties involved. Upon receipt of written request, Council will take under advisement.

Pam Winter questioned if any progress had been made in the ownership of the unnamed alley beside her property. The Borough does not currently maintain the alley nor has it been ordained and residents have been mowing the property. Mr. Zeigler responded that this issue is still under investigation, all contacts needed are working from home so it makes this a lengthy process. Ms. Winter also questioned a portion of Gramley Avenue.

Consent Agenda:

Katie Blume made a motion to approve the consent agenda as presented, seconded by Beth Cowher. Motion carried.

New Action Items:

COVID-19 related updates:

All personal protective equipment supplied to the Borough has been distributed to borough businesses. The Borough has also received the final reimbursement from Centre County Government covering COVID-19 expenses.

Snow Removal (and employee time):

Two employees were called in on New Year’s Day for snow removal. Beth Cowher made a motion to grant another day off to compensate for being called in on a legal holiday, seconded by Katie Blume. Motion carried.

During the storm in December employees worked 35.50 hours over a three day span with 22 hours being overnight hours. To show appreciation for the dedication Katie Blume made a motion to grant Adam DeGarmo 8 hours comp time, seconded by Steve Myers. Motion carried.

Parental leave was discussed. Katie Blume made a motion to grant Adam DeGarmo 10 paid days as parental leave to be used at his discretion, advance notice required, within three months of the birth of his child, with the understanding that if an emergency arises he can be called back to work, seconded by Beth Cowher. Motion carried. This policy will be presented in writing at the next meeting to become part of our HR policy.

Absentee Landlords:

Katie Blume would like to open discussion on instituting appropriate guidelines for landlords/rental property within the Borough.

Insurance Bid:

Katie Blume made a motion to approve Robert Zeigler signing the insurance documents from Doty & Hench, seconded by Steve Myers. Motion carried.

Codification:

The Borough has not codified our ordinances since 2018. Beth Cowher Made a motion to have American Legal Publishing codify all ordinances thru December 2020, seconded by Katie Blume. Motion carried.

Estimate on room for downstairs space in municipal building: no report

Old Action Items:

Update of Solar at sewer plant: Electric bills are decreasing. We are still working with Constellation to have the water and building accounts corrected.

Leslie update on grant writing: no report

NIMS: no update

Master Plan: no update

Secretary’s Report:

Uni-Tec Invoice:

Katie Blume made a motion to pay Uni-Tec’s November Invoice in the amount of $6,335.00, seconded by Steve Myers. Motion carried.

Tax collector checking account:

Kathy Highbaugh will be attending the February meeting, in part to discuss adding our deputy tax collector to the checking accounts.

Payroll:

Salary discrepancies have been discovered in the amounts that Bollman Accounting has paid to salaried employees in 2020 resulting in an overpayment to these employees. With this error along with other minor errors, Ms. Corman and Ms. Immel would like to recommend that Council replace Bollman Accounting. Integrity Accounting has shown interest in acquiring our payroll processing. After discussion it was decided to obtain additional information from Integrity and postpone any final decisions until our February meeting.

A motion was made by Katie Blume to cut a check to Marcus Port for $120.00 for helping clear snow from Main Street on December 17/18, seconded by Steve Myers. Motion carried.

Katie Blume made a motion to permit borough employees to take borough vehicles home in advance of severe weather which would result in employees being called out for road maintenance, seconded by Beth Cowher. Motion carried

Katie Blume made a motion to adjourn, seconded by Steve Myers. Motion carried. Meeting adjourned at 9:15 PM.

_________________________________________________

Denise Immel Secretary/Assistant Treasurer

2021-02-09 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, February 9th, 2021

7:00 P.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. CONSENT AGENDA
  1. CODE ENFORCEMENT/ HARB / PLANNING COMMISSION REPORTS
    1. EMPLOYEE REPORTS
    1. APPROVAL of MINUTES – January 12, 2021
    1. APPROVAL of JANUARY FINANCIALS
    1. COMMITTEE and MAYOR’S REPORTS
  • NEW ACTION ITEMS
  1. Exoneration of 2020 Per Capita
  2. Tax Account Signatures
  3. Payroll Services
  4. Vote on leases with Library and Code Agency
  5. Official review and approval of parental leave
  6. Confer Alley vacating
  7. Triathlon
  8. Resolution 2021-01 – destruction
  9. Snow removal expense
  • OLD ACTION ITEMS
  1. COVID-19 Related updates (if any)
  2. Update on solar at sewer plant (if any)
  3. Update on Penn St Bridge (if any)
  4. Leslie update for grant writing (if any)
  5. Unnamed Alley
  6. NIMS (National Incident Management System – mandatory for all Council Members
  7. Master plan development – Regional plan is online, link sent to everyone
  • SECRETARY’S REPORT
  1. Uni-Tec Bill
  2. Reimbursement to Tax Collector
  3. Emergency Management Coordinator
  4. Baker-Tilly approval

                 VIII.       CITIZENS INPUT (Comments limited to five (5) minutes)

                  IX.       MISC. COMMENTS AND CALENDAR ITEMS

  1. Millheim Planning Commission Meeting – February 23, 2021 – 7:00 p.m. – Council Room (if needed).
  2. Next Council Meetings – February 19, 2020 – 8:30 a.m. (if needed); March 9, 2020 – 7:00 p.m.
  3. Regional Planning Meeting – March 23, 2020 – 7:00 p.m. – Old Gregg School Room 106

                   X.          ADJOURNMENT

Water and Sewer Billing

Just and FYI, due to the heavy snowfall the water and sewer billing has been delayed. Watch for them in your mailboxes next week. We apologize for the inconvenience.

Winter Weather

With the crazy temperatures and weather that we are experiencing please bear in mind that our crew is doing the best they can to treat the roads and alleys. Our crew will be out this evening to remove snow from Main Street please have your vehicles removed by 7:00 PM. Please remember to have your sidewalks cleared within 24 hours after the snow event. We appreciate you helping us so that we can serve you better.

Thank You!

2020-12-08 Council Minutes

MILLHEIM BOROUGH COUNCIL

225 EAST MAIN STREET

P.O.  BOX 421

MILLHEIM, PA 16854

(CENTRE COUNTY)

PHONE (814)-349-5350       FAX (814)-349-5733

REGULAR MEETING

December 08, 2020

Robert Zeigler called the meeting to order with the pledging of allegiance at 7:00 PM. Council members in attendance: Robert Zeigler, Katie Blume, Patty Beckenbaugh and Beth Cowher. Steve Myers arrived at 7:13. Also, in attendance Mayor Lauralee Snyder, Solicitor John Miller and Denise Immel Borough Secretary/Assistant. Beth Cowher left the meeting at 8:40.

Citizens Present: Nickelaus Engle

Consent Agenda:

In addition to water/sewer reports, Roy Rupert informed council that West Penn’s fee for the temporary connection need to test the well behind borough building would be $850.00. Mr. Rupert will continue to research what is needed to get the well and running. Mr. Rupert requested to have a second back up meter for the water plant as it now takes 4 – 6 weeks to have one delivered. Katie Blume made a motion to not approve the purchase at this time and to accept the consent agenda as presented, seconded by Beth Cowher. Motion carried.

New Business:

Streets (unnamed alley, Park Rd., Poplar St., parking):

Research was done as to the ownership of the unnamed alley between High Street and Cherry Street, no evidence has been located that lists this alley as an ordained street/alley. Solicitor John Miller recommended that a letter be sent to those questioning the ownership stating we can find no evidence of this alley street being ordained.

Park Road:

Justin Kerstetter has met with Mr. Segursky to discuss the best options to fix the drainage issues.

Poplar Street Parking:

It has been brought to councils’ attention some residents and business owners are concerned about the parking on West Poplar Street. They feel that these cars are a potential safety issue, especially with the snow removal in the future. Per code office the cars are legally parked. Council member Katie Blume will communicate with business owner to try to resolve.

USDA Grant:

Council has received an email on a USDA Grant for up to $50,000.00. This grant is based on median income and population. Leslie Warriner is to investigate the grant guidelines and its usage. Ms. Warriner will also supply a contract for her services for council to review.

Merry Millheim:

Local businesses will be hosting Merry Millheim December 11th thru the 13th.

List of Appointed Committee Spots:

Patty Beckenbaugh made a motion to reappoint Pam Winter as our Sewer Enforcement officer and Laron Horner as our Alternate Sewer Enforcement officer and to accept their fee schedule as presented, seconded by Beth Cowher. Motion carried.

Curative COVID-19 Testing:

A conference call was held with Curative representative Joshua Mironov. Mr. Mironov discussed various options that would be available to the borough to set up testing sights for the Covid-19 virus. Options that would include Curative employees observing self-testing or administrating the test would be a drive thru testing sight, kiosk or a mobile trailer. Self-testing sights could also be set up that would include volunteers to observe the self-testing and to help register people. Turnaround time on testing is approximately 24 hours after Curative receives the test. After much discussion and per our Solicitor, the borough sponsoring any of these events opens us up to liability claims. It was decided not to pursue at this time but to refer Curative to Centre County government.

Debt Management:

Financial reports from Treasurer Sherry Corman were reviewed, the borough has weathered the COVID-19 pandemic well. Our financials show that we will have the funds available to cover the upcoming projects without raising taxes.

Approval of Meeting Dates for 2021:

Katie Blume made a motion to approve the meeting dates for Millheim Borough Council, HARB and Planning Commission as presented, seconded by Steve Myers. Motion carried.

Approval of Tax Resolution 2020-20:

Katie Blume made a motion to approve Resolution 2020-20, levying the tax rate for the year 2021 at the same rate of 4.00mills on the value of real property located in the Borough of Millheim as was levied for the year 2020, seconded by Steve Myers. Motion carried.

Approval of Records Destruction Resolution 2020-21:

Patty Beckenbaugh made a motion to approve Resolution 2020-21, authorizing the disposition and destruction of specific records, seconded by Katie Blume. Motion carried.

Penn Township Request:

Penn Township Board of Supervisors voted to give their code representative authorization to vote that the Penns Valley Code office be viewed as an essential business. They would like the Borough to consider doing the same. A motion was made by Beth Cowher to have our code representative to vote Penns Valley Code as an essential business at the next code meeting, seconded by Steve Myers. Motion carried with Robert Zeigler abstaining as he sits on the code board.

Riff Raff Pickup:

Penn Township has expressed concerns that borough residents are taking advantage of the Riff Raff collection offered to Penn Township residents on the Tuesday after Labor Day. Penn Township Board of Supervisors would like each municipality in Penns Valley to conduct a Riff Raff collection the same time each year to help residents dispose of unwanted items.

Old Action Items:

NIMS: no update

COVID-19 Related Updates:

The Borough office stills has a small supply of white cotton masks available to businesses.

Update of Solar at Sewer Plant:

Millheim Borough has been awarded the Lodestar Award, Millheim Borough Council can now publicly display its dedication to solar energy by using their branding materials. The logo indicates that Council is luminary in solar energy stewardship – all without violating certain legal rules surrounding the claiming of environmental attributes. Robert Zeigler made a motion to have Katie Blume accept the award via zoon, Steve Myers seconded. Motion carried.

Penn Street Bridge update:

Documents were presented for Robert Zeigler’s signature for the utility relocation as required by PennDot.

Master Plan Update: no report

Dam Weir/Water Screen Building Update: no report

Atlantic Broadband Update:

Due to shipping issues access to Atlantic Broadband service has been moved back to spring of 2021.

Secretary’s Report:

Council Room Tables:

Patty Beckenbaugh made a motion to purchase new tables for the council room that will allow for social distancing during council meetings and meetings held by outside parties, seconded by Katie Blume. Motion carried.

A motion was made by Patty Beckenbaugh to allocate $500.00 to purchase used desks for the borough office, seconded by Steve Myers. Motion carried.

Employee Weekly Pay:

Katie Blume made a motion to honor the request of one employee to be paid weekly, with additional cost to be absorbed by the Borough, seconded by Steve Myers. Motion carried.

Cleaning:

With the winter months approaching Borough staff would like to request a set cleaning schedule for the office and hallways. Council will look at possible individuals for the position.

Traffic Logic:

Training has been completed on the reports and settings for the radar signs.

Katie Blume made a motion to present each employee with a gift of $100.00 to express appreciation for their dedication to the Borough with the additional duties and adjustments that were needed to adhere to the COVID-19 guidelines, seconded by Steve Myers. Motion carried.

Katie Blume made a motion to adjourn, seconded by Patty Beckenbaugh. Motion carried. Meeting adjourned at 9:25 PM.

__________________________________________

Denise Immel Secretary/Assistant Treasurer

2021-01-12 Council Agenda

MILLHEIM BOROUGH COUNCIL

Meeting Agenda

Tuesday, January 12th, 2021

7:00 P.M.

  1. REGULAR COUNCIL MEETING CALL TO ORDER
  1. PLEDGE OF ALLEGIANCE TO THE FLAG
  1. CITIZENS INPUT (For items not included on the agenda, comments limited to five (5) minutes.)
  1. CONSENT AGENDA
    1. CODE ENFORCEMENT/ HARB / PLANNING COMMISSION REPORTS
    1. EMPLOYEE REPORTS
    1. APPROVAL of MINUTES – December 8, 2020
    1. APPROVAL of DECEMBER FINANCIALS
    1. COMMITTEE and MAYOR’S REPORTS
  • NEW ACTION ITEMS
  • COVID-19 Related updates (if any)
  • Update leases with Library and Code Agency
  • Snow removal (and employee time)
  • Parental leave
  • Absentee Landlords
  • Insurance bid
  • Codification
  • Estimates on room for downstairs space in municipal building
  • OLD ACTION ITEMS
  • Update on solar at sewer plant
  • Leslie update for grant writing (if any)
  • NIMS (National Incident Management System – mandatory for all Council Members
  • Master plan development – Regional plan is online, link sent to everyone
  • SECRETARY’S REPORT
  • Uni-Tec Invoice
  • Tax collector checking account
  • Payroll
  • CITIZENS INPUT (Comments limited to five (5) minutes)
  1. MISC. COMMENTS AND CALENDAR ITEMS
  2. Millheim Planning Commission Meeting – January 26, 2021 – 7:00 p.m. – Council Room (if needed).
  3. Next Council Meetings – January 22, 2020 – 8:30 a.m. (if needed); February 9, 2020 – 7:00 p.m.
  4. Regional Planning Meeting – January 26, 2020 – 7:00 p.m. – Old Gregg School Room 106
  • ADJOURNMENT